Secretary - Food Service

Secretary - Food Service ()

• Date Posted: 6/22/2026
• Location:
  
  Administration Building

Perform and facilitate all functions related to the business practices of the Hempfield School District Food Services Department, National School Meals Programs, Catering Division and other contracted services and our Access billing program.

• Full-Time with benefits
• Monday through Friday work schedule; 261 days per year
• Minimum starting salary -$17.08
  -will consider rate based on experience

• Assume responsibility for the smooth operation and organization of clerical and business functions in the Food Service office. Assume point of contact when the Supervisor of Food Service is out of the office.
• Purchase office supplies and review with the Supervisor Director of Food Service as needed. Assist Supervisor of Food Service with preparing bids/quotes.
• Complete routine office duties including maintenance of department records, compile reports, monitor assigned projects, sorting, filing, mailings, shredding, etc.
• Respond to department-specific inquiries from internal and external parties.
• Maintain reports and records as required by local and state auditors.
• Maintain the student database in the Primero Edge.
• Collect the Pennsylvania Department of Education Memorandum of Understanding for Sharing Free or Reduced Price Meal or Free Milk Eligibility Information and send out information to the district regarding this from the Food Service Department (FSD).
• Accurately process applications for the National School meals programs.
• Accurately process direct certification weekly. Upload the enrollment to the state for Direct Certification and send letters home to qualified families.
• Prepare, print, and send home weekly negative balance letters; call and email parents negative balance information along with conversation where needed.
• Send out monthly Eligibility Reports to Administration and Principals.
• Work with families who need help/troubleshooting when applying for free or reduced meal benefits.
• Point of contact for parents when they arrive in the Food Service Office.
• Assist the Food Service Supervisor with monthly menus.
• Assist the Food Service Supervisor with preparing reports for the School Board of Directors.
• Attend monthly manager meetings and take notes.
• Support assigned Administrator for the purpose of providing assistance with administrative functions.
• Maintain food service employee information in Absence Management System (AESOP) and assist staff with absence needs. Monitor AESOP daily for staffing needs; secure and assign substitute staff as needed. Process and document timecards/labor reports, absence reports. May need to assist kitchens with food preparation in time of staff shortages.
• Coordinate the Access Billing filings with third party vendor daily.
• Review Access time and task forms to ensure compliance with IEP's.
• Perform other related duties as assigned by the Supervisor of Food Service and or the CFO/COO.

• Two years Post-Secondary training or a minimum of five years of practical secretarial or administrative assistant experience.
• High school diploma or equivalent necessary
• Prior School Food Service, inventory knowledge, & bid experiences preferred.
• Submission of pre-employment medical examination (Section 148 of the PA School Code)

• CurrentPA Criminal History background check
• Current Federal Criminal (FBI) background check