Clerical Substitute

Clerical Substitute

Position

Purpose:

Under the direct supervision of the building principal or other administrator, to provide a wide variety of complex and confidential administrative and secretarial support and address a variety of issues and/or provide general support necessary to ensure efficient and effective school district operations.

Essential Functions:

• Composes routine and complex documents.
• Prepares copies and distributes notices, memoranda or other correspondence.
• Assists visitors to the office, including students, parents, substitutes teachers, maintenance workers and others.
• Process incoming mail for the purpose of sorting items in terms of importance and known priorities; send outgoing mail.
• Responds to inquiries (including telephone calls) from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties:
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the office and school building.

Equipment:
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements:
Limited travel to and from various buildings on campus may be required.

Knowledge, Skills and Abilities:

• Ability to describe problems and work orally or in writing to supervisor as needed.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic computations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint).
• Ability to problem-solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others, financial information, etc.
• Organizational, scheduling, and time management skills.

Physical and Mental Demands, Work Hazards:
Works in standard office and school building environments. Ability to work outdoors during outdoor student activities.

Qualification Profile:
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
Graduation from high school. Associates degree with course work in business, word processing, office procedures/record keeping beneficial. Successful experience of an increasingly responsible nature in public service, and executive administrative assistance or executive secretarial position.

DSD is an Equal Opportunity Employer