Administrative Assistant - Marketing; Bala Cynwyd, PA

Summary

Provides administrative support and coordination activities for a team of people.

• Greet scheduled visitors and direct them to the appropriate area or person.
• Arrange and coordinate travel schedules and reservations.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and transcribe minutes of meetings.
• Make copies of correspondence or other printed materials.
• Prepare outgoing mail and correspondence, including e‑mail and faxes.
• Order and maintain supplies and arrange for equipment maintenance.
• Read and route incoming mail.
• Locate and attach appropriate file to correspondence.
• Conduct research and compile and type various reports.
• Answer and screen the manager's telephone calls and arrange conference calls.
• Coordinate the manager's schedule and make appointments.
• Update SharePoint and the marketing resource center.
• Assist the OCEO with marketing and querying reports.
• Collaborate across departments, partnering with the Risk Management VP to schedule and register sponsor ships.

• High School diploma or equivalent.
• Two years of general office/administrative support experience.
• Data entry experience in a corporate environment preferred.
• Strong attention to detail and ability to work in a fast‑paced environment.

Tokio Marine Group of Companies (including, but not limited to the Philadelphia Insurance Companies, Tokio Marine America, Inc., TMNA Services, LLC, TM Claims Service, Inc. and First Insurance Company of Hawaii, Ltd.) is an Equal Opportunity Employer. In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status, sexual orientation and/or any other status protected by law.

We offer a comprehensive benefit package, which includes tuition reimbursement and a generous 401K match.