Department Administrator, Department of Accounting and MIS

Location: Villanova

Posting Details

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Posting Details (Default Section)

Posting Number:
S

Position Title:
Department Administrator, Department of Accounting and MIS

Position Type:
Staff

Location:
Villanova, PA

Recruitment Type:
Internal/External Applicants

Work Schedule:
full-time/12-months

Avg Hours Week

Department:
217-Accountancy

Position Summary:

The Department Administrator provides high-level operational and strategic support to the Department of Accounting and Information Systems at the Villanova School of Business (VSB). Serving as the primary point of contact, this individual represents the department with professionalism and builds strong, collaborative relationships with faculty, students, alumni, employers, and university partners.

This role plays a critical part in planning, coordinating, and executing a wide range of programs and events, including student initiatives, , advisory board meetings, academic conferences, alumni engagement activities The Administrator supports faculty recruitment and onboarding efforts, manages departmental budgets and procurement processes, and leads the development of key communications and publications, including the annual department newsletter.

In addition, this position contributes to AACSB reaccreditation efforts and supports broader departmental strategic initiatives. With a high degree of independence, the Administrator takes an innovative, solutions-oriented approach to identifying opportunities for process improvement, enhancing efficiency, an strengthening the overall effectiveness of department operations while ensuring alignment with VSB standards and priorities.

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities:

Event and Program Management: Coordinate and execute a wide range of department events and programs that support student engagement, faculty collaboration, and external partnerships.

• Plan and assist department and advisory board meetings, department meetings, student events, academic conferences and workshops
• Coordinate event logistics, including room reservations, catering, program materials, travel and lodging arrangements, budget management, promotion, printing/signage, and other support.
• Work with the Chair and department faculty to help design and implement programs and events that support various student, alumni, and employer initiatives taking place in the department.
• Create and maintain the department calendar of meetings and events.

Strategic Support: Support strategic priorities of the department through planning initiatives, accreditation efforts, faculty coordination, and budget management.

• Provide support to the Department of Accounting and Information Systems in pursuit of its strategic plans.
• Assist the Chair in coordinating departmental processes in support of AACSB reaccreditation efforts.
• Partner with and provide support to the Assistant Dean of Accreditation and Strategic Initiatives regarding ongoing accreditation initiatives related to the department.
• Coordinate critical activities related to faculty recruitment and hiring, including the onboarding of new faculty members.
• Work with the Chair to manage the department's budgets and expense activity to be in line with the department's strategic initiatives.

Department Operations: Provide comprehensive administrative and operational support to ensure the efficient daily functioning of the department.

• Receive and host visitors, manage email correspondence and telephone inquiries, and process information requests on a daily basis.
• Coordinate and manage office files - electronic and physical - related to the general operations of the department.
• Manage the department's inventory of office supplies, gifts, and branded materials.
• Assist the Chair in maintaining calendar and appointments, scheduling meetings, preparing meeting agendas and required reports. Make travel arrangements for the Chair upon request.
• Act as a liaison between the department and other University departments.
• As a member of the VSB…