Sr. Administrative Assistant, Center Collaborative Innovation

Position Summary

This position provides essential support to ensure the center’s programming and the Graham Fellows program operate at the highest level. It serves as a central point of contact, coordinates scheduling, travel and event logistics while managing financial administration and collaborating with students, faculty and staff across the college.

This position ensures the GCCI operates seamlessly by managing the administrative, financial, and programmatic details.

• Provide logistical and administrative support to the GCCI and Graham Fellows program, including contracts, payments, travel logistics, data/record keeping, scheduling, budget management, inventory monitoring, and maintaining digital filing system 35%
• Supporting the preparation of internal and external reports, presentations, submissions, and proposals. 10%
• Providing administrative support to the GCCI grant program, including managing the application process, communications, timelines, and budget. 15%
• Leading the planning and implementation of GCCI events, including student works supervision, hiring vendors, communication/outreach, material preparation, registrations, and on-site event management 15%
• Establishing and maintaining systems for collecting and organizing data, including registrations, attendance, surveys and engagement 5%
• Overseeing the hiring, onboarding, schedules, and reporting of GCCI student workers 10%
• Actively contributing to the GCCI and Graham Fellows outreach and communication efforts 5%
• Other projects as assigned 5%

• High school diploma or equivalent required;
  Bachelor’s degree preferred

• Minimum 2 to 5 years secretarial/office support/project management experience, preferably in an academic environment

• Excellent verbal and written communication skills
• Ability to relate to others; excellent interpersonal skills
• Experience with budget management, record keeping, and digital file management
• Proficiency in standard office software, MS Office, and digital tools for scheduling, reporting, and file management
• Demonstrated experience planning and executing events
• Ability to work independently, anticipate needs, and problem-solve with minimal oversight
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Willingness to work some night and weekend hours as needed