Administrative Associate Coraopolis, PA

Administrative Assistant

We are looking for an experienced Administrative Assistant to provide senior-level administrative support for a busy office environment in Middleburg Heights. This long-term contract position is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and keep daily operations running smoothly. The role will support executive and office needs through document preparation, meeting coordination, records administration, and responsive communication across teams.

Responsibilities:

• Coordinate day-to-day administrative operations, including office supply tracking, document organization, and support for routine clerical activities.

• Create and revise business documents such as correspondence, reports, invoices, memos, and financial materials with a high level of accuracy.

• Maintain organized filing and records systems to ensure corporate documents and reports are easy to access and properly stored.

• Review incoming communications and materials, assess urgency or relevance, and route information to the appropriate parties.

• Schedule meetings and assemble agendas, materials, and logistics for leadership, committee, and board-related sessions.

• Assist with basic bookkeeping and administrative reporting tasks to support office operations and documentation needs.

• Provide thorough support to executives and internal stakeholders by responding to requests and following through on administrative priorities.

• Handle scanning, copying, and related document-processing tasks while preserving confidentiality and organization standards.