Office Manager

Office Manager

We are seeking a highly organized and hands-on Office Manager to support daily operations within our commercial refrigeration business. This individual will play a critical role as the central point of coordination for office activities, customer order processing, and administrative functions. We are looking for someone who thrives in a fast-paced environment, can manage multiple priorities, and takes ownership of getting things done on-site.

Responsibilities

• Serve as the primary point of contact for incoming customer communications, including emails and phone calls.
• Process and manage customer orders for parts and new equipment, focusing on order fulfillment and coordination.
• Act as the lead contact for a key customer, ensuring accuracy and responsiveness on all incoming orders from their internal team and technicians.
• Perform high-volume data entry and bookkeeping tasks within Quick Books, including invoicing, order entry, and record maintenance.
• Maintain and update internal records, order tracking systems, and documentation.
• Coordinate with internal teams to ensure timely processing and delivery of orders.
• Manage general office operations, including filing, correspondence, and administrative support.
• Support day-to-day office needs and assist with other administrative tasks as required.

Essential Skills

• 5+ years of experience in an office management, administrative, or order processing role.
• Strong experience with Quick Books is highly preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience handling customer orders, invoices, or order entry in a service or distribution environment is preferred.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Strong communication skills and a customer-focused mindset.

Additional Skills & Qualifications

• Administrative support.
• Data entry.
• Customer service.
• Clerical tasks.
• Outlook proficiency.
• Filing.
• Administrative assistance.
• Payroll knowledge.

Work Environment

The work hours are from 8am to 5pm, Monday through Friday, and the position is 100% on-site in Warminster, PA. The role offers a contract-to-hire opportunity with a salary increase once permanent.

Job Type & Location

This is a Contract to Hire position based out of Warminster, PA.

Pay and Benefits

The pay range for this position is $26.00 - $32.00/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Warminster, PA.

Final date to receive applications

This position is anticipated to close on Jul 17, 2026.