Office Manager

Office Manager

Hillendale Elementary School

12-month position, benefits eligible

Available:
September 9, 2026

Salary $ 22.50/hour

Provide confidential administrative support to the Principal and staff of the elementary school, demonstrating discretion, initiative, sound judgment, and technical proficiency in performing a range of administrative tasks.

• High School Diploma with training in the secretarial field;
  Associate's or Bachelor's degree in business preferred.
• Superior organizational skills with the ability to manage multiple projects simultaneously.
• Excellent time management and prioritization skills; with a proven ability to deliver projects on time and in an organized manner.
• Demonstrated mathematical and statistical ability, including a foundational understanding of accounting principles.
• Ability to work independently in a task-oriented and detail-specific manner, demonstrating strong self-motivation.
• Proficient with Microsoft Word, Excel, data entry, and Google Workspace. Experience with eFinance is a plus.
• Strong skills in letter and report preparation.
• Excellent interpersonal skills, including tact, patience, and courtesy.
• Demonstrated reliability in handling sensitive and confidential information.
• Excellent written and verbal communication skills.
• Ability to maintain a safe and secure environment.
• Must complete and maintain compliance with state-required employment clearances and training.

• Provide confidential clerical and administrative support to the Principal.
• Prepare and distribute professional correspondence to Administration, Staff, and Parents.
• Manage the building budget, including bookkeeping, accounting, and financial oversight.
• Manage purchasing and ordering of office and school supplies.
• Perform standard office tasks, including mail processing, filing, copying, and collating.
• Schedule and manage appointments for the Principal and school activities.
• Oversee office functions, including building usage organization, student registration, school calendar management, bus dismissal coordination, meeting scheduling, and welcoming new parents and students.
• Represent the school positively and professionally to the public.
• Maintain regular and consistent attendance.
• Perform other duties and assist with special projects as assigned by the Principal.

This position description does not express or imply that these are the only duties to be performed by the incumbent(s) in this position. Employee(s) will be required to complete other job-related duties requested by the supervisor.

• 260 days per year and 8 hours per day. Daily hours are 7:45 a.m. to 4:15 p.m. with a half-hour unpaid lunch.
• Salary and benefits according to the 12-month full-time support staff Benefits Descriptions for the Unionville-Chadds Ford School District

The physical demands described here are representative of those that must be met to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls, and talk or hear. The employee is frequently required to sit, stand, and move/walk. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. The employee must be able to lift and/or move up to 10 pounds.

The employee will be subject to inside-office environmental conditions with moderate noise levels.

Clearances required for employment:

• Pennsylvania Child Abuse History Clearance (Act 151)
• Pennsylvania State Criminal Record Check (Act 34)
• Federal Criminal History Record Check (Act 114)

Act 168 Sexual Misconduct/Abuse Disclosure Release:
Unionville-Chadds Ford School District uses an online process for submission and processing of required Act 168 forms. Candidates will receive information as necessary during the selection process.

The Unionville-Chadds Ford School District is an equal-opportunity employer, educational, and service organization.