Academic Assistant

Position Title

Academic Assistant

The College of Arts & Sciences seeks an Academic Assistant to support the department of Psychology, Neuroscience and Animal Behavior. This position provides high‑level administrative support to the departments. The ideal candidate will have the ability to multitask, facilitiating a variety of activities with competing deadlines. This role is ideal for a person with strong organizational and communication skills who can bring initiative, professionalism, adaptability, and an ability to translate ideas into action.

Candidates should be able to organize and maintain administrative processes following the academic calendar and have the ability to work both independently and collaboratively. The academic assistant manages the daily operational activities (including financial, academic, communications, event planning, staffing, etc.) and provides primary administrative support. Reporting to the Psychology Department co‑chairs, this is a full‑time (12‑month) non‑exempt (hourly), benefits‑eligible staff position scheduled to work 35 hours per week.

• Collaborate with the Faculty Department/Program chairs to ensure the completion of processes within the academic cycle.
• Provide support to department faculty across a wide variety of tasks and diverse needs.
• Manage the department workflow, plan own workload, prioritize tasks and work independently.
• Human Resources & Finance/Budget Duties
  • Manage departmental hiring of students, faculty, and staff, including posting positions, coordinating interview logistics, onboarding and supervision as needed.
  • Oversee, reconcile, and process expenses and invoices for multiple budgets within the department, including faculty and program funding.
  • Place orders for supplies and collect information from new vendors, establishing them in Workday as approved suppliers.
• Event Planning/Communications
  • Execute events within the department from start to finish, including contracts, travel, and day‑of logistics.
  • Create a variety of marketing and promotional materials for distribution to the campus community.
  • Process expenses and honorarium payments for events.
  • Maintain social media and web presence on behalf of the department/program.
• Registrar Duties – Courses, Schedules, Curriculum
  • Manage and modify the course catalog, collaborate with the chair/faculty on the course schedule, and compile data and analytics reports.
• Office Administration
  • Oversee the daily operation of the department.
  • Schedule and attend department meetings.
  • Assist with creating agendas and take meeting minutes.
  • Serve as the welcoming, initial main point of contact for internal and external constituents.

• High School Diploma or GED.
• Three years of administrative/office experience.
• Demonstrated knowledge of computers and software such as Google Drive, word processing, spreadsheet, email and calendaring applications.
• Strong written and verbal communication skills.
• Exceptional customer service skills, strong attention to detail, and ability to prioritize deadlines and successfully manage multiple priorities.
• Ability to handle sensitive confidential information in a responsible and appropriate manner.
• Proactive approach to projects, problem solving, communication needs, and planning.
• Must be able to work independently as well as in a team environment.
• Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness.

• Familiarity with using Google Workspace, Microsoft Office Suite, Workday.
• Interest in learning or proficiency with managing social media accounts (FB, Linked In, Instagram).

Office environment; no specific or unusual physical or environmental demands.

Salary Range: $16.00–$20.00 per hour, based on review of credentials, internal equity, and overall compensation philosophy.

• Flexible scheduling options determined by role.
• Medical, prescription drug, vision, dental, life, and long‑term disability insurance options.
• Outstanding 10% employer contribution to your retirement plan (no contribution requirement for non‑exempt positions).
• Generous paid time off,…