Program Manager, Mother Cabrini Institute Immigration

Program Manager, Mother Cabrini Institute on Immigration

Posting Number: S

Position Title: Program Manager, Mother Cabrini Institute on Immigration

Position Type: Staff

Location: Villanova, PA

Recruitment Type: Internal/External Applicants

Work Schedule: Full-time / 12 months

Average Hours per Week: (Not specified)

Department: 983-Mother Cabrini Institute for Immigration

• Salary Grade: 13
• Salary Range: $51,000–63,800
• Job Classification: Exempt
• Posting Date: 07/20/2026
• Closing Date: 11:59 pm ET
• Term: One‑year limited‑term grant‑funded position; subject to ongoing availability of program funding.

• Join a mission‑driven organization.
• Villanova has been included among the nation’s best colleges and universities; its inclusion in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
• Villanova’s most precious asset is its people. Employees receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

• Lead project management for all Institute initiatives, tracking timelines, deliverables and responsibilities across team members and partners.
• Maintain project management systems and tools to ensure full team visibility into project status, priorities and deadlines.
• Coordinate work across internal stakeholders (faculty, staff, student groups, alumni) and external partners (community organizations, academic institutions, funders and international collaborators).
• Draft, organize and distribute meeting agendas, notes and action items and track follow‑through on commitments.
• Track outcomes and impact of the Institute’s initiatives; prepare reports, summaries and briefing documents to support Institute leadership; collect and manage data sets; organize impact information and create outcomes reports.
• In collaboration with the advancement office, coordinate preparation of grant proposals, budgets and progress reports.

• In partnership with the Institute team and Villanova colleagues, plan, manage and execute the Institute’s full calendar of events.
• Work with Villanova communications and marketing staff to promote events to appropriate audiences.
• Evaluate events and apply lessons learned to improve future programming.

• Provide organizational support to the Institute team, including scheduling, document management and internal communications.
• Maintain and organize shared files, records and institutional memory across projects and initiatives’ project files.
• Serve as a reliable note‑taker and follow‑up coordinator for team and partner meetings.
• Support onboarding of student workers, volunteers and project contributors as needed.

• Support the Institute team in maintaining relationships with community partners, co‑sponsoring institutions, advisory board members and funders.
• Assist in outreach to academic, faith‑based and non‑profit partners, particularly in connection with international initiatives.
• Represent the Institute at relevant convenings and coalition meetings as appropriate.
• Perform other duties and assist with projects as assigned.

• Formal
  
  Education:
  
  Bachelor’s degree required.
• Work Experience: Minimum five years of progressively responsible experience in project management, program administration or a closely related field.
• Work
  
  Skills:
  
  Excellent written and verbal communication skills; strong organizational and project management skills; superior note‑taking and documentation skills; demonstrated attention to detail; strong analytical and technical skills; ability to work independently and collaboratively with cross‑functional teams; ability to manage multiple projects simultaneously in a dynamic environment; strong interpersonal skills and ability to work with diverse partners and stakeholders.
• Specific Job Knowledge: Expertise in project…