Administrative Assistant, Donor Relations & Special Events

Administrative Assistant

Penn State is currently seeking an Administrative Assistant in supporting the Office of Donor Relations & Special Events. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Director of Donor Relations & Special Events and working closely with central development offices, as well as other partners, this Administrative Assistant will:

• Provide administrative support to the Director of Donor Relations & Special Events, such as arranging meetings and coordinating office calendars;
• Monitor budget expenditures, including serving as a liaison with Finance and maintaining monthly budget tracking.
• Handle office management tasks, such as screening phone calls, ordering and inventorying supplies, submitting requests to the Office of Physical Plant, and serving as resource lead for computer support;
• Support the special events and stewardship teams, including serving as registration back up, assisting the football cultivation program, providing on-site event support, and assisting with mailings;
• Articulate Penn State's needs, ambitions, and values through excellent informal and formal communications;
• Maintain and monitor department calendar and greet visitors entering the office;
• Provide general office support, manage new staff onboarding procedures, and assist with special projects.

The successful candidate will have:

• Proficiency in Office 365 (including Excel), SAP Concur, and Zoom. Ellucian Advance, Salesforce, Cvent, Workday, and/or Workfront knowledge is helpful;
• Strong experience managing complex schedules, coordinating meetings across multiple offices, resolving scheduling conflicts, and maintaining a high-volume calendar for a director-level executive;
• Attention to detail and exceptional organization skills;
• Exemplary interpersonal and communication skills;
• The ability to create and maintain an inclusive and respectful environment for all students and colleagues;
• A proven ability to self-motivate and work both independently and as part of a team;
• A commitment to professional development, learning, and being mentored.

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

Minimum Education, Work Experience & Required Certifications

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience Required

Certifications:

None

Salary & Benefits

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

For more detailed information, please visit our Benefits Page.