Administrative Assistant

Assistant To Department Or Agency Head

This is staff work performing varied assignments as an assistant to the department or agency head. This employee is responsible for performing a wide variety of staff assignments, many of which have a significant effect upon departmental policy. Work includes analyzing administrative operations, developing and installing work standards and procedures, conducting independent research, preparing detailed and comprehensive reports of findings and recommendations and performing various public relations and liaison duties.

Assignments usually require familiarity with the functions of the department in which the employee is employed. Since all positions in this class involve a staff relationship to a department or agency head, supervision is not normally exercised over their employees. Assignments are carried out with considerable initiative and independence, but work is reviewed through conferences and evaluation of results obtained.

• Studies and analyzes operational procedures, prepare detailed and comprehensive reports of findings and recommendations.
• Assists in developing departmental programs and policies.
• Maintains records and files of reports and studies.
• Performs varied public relations duties including preparing news releases and the writing and delivering of speeches.
• Meet with community groups to explain county program(s) and engender public interest and participation.
• Supervises the clerical staff.
• Reviews and replies to correspondence.
• Provides staff assistance to an administrative board or commission by preparing agendas, maintaining records, and prepares reports or edits orders for overseers.
• Establishes and maintains cooperative working relationships with other governmental agencies.
• Prepares budget estimates and various other fiscal and statistical reports.
• Performs related work as required.
• Other duties as assigned.

Knowledge:
Office planning, administration and corporate procedures and policies. Intermediate math calculations.

Skills:

Oral and written communication skills. Operate office business machines, PC skills and related software as required. Proficient in Microsoft Word, Excel, Access and Outlook. Abilities:
Ability to organize information and work with others to resolve problems. Ability to follow written and oral instructions.