Executive Assistant to the Head of School and Board of Trustees

The Agnes Irwin School, an all-girls' Pre-K through 12th grade independent school in the Philadelphia suburbs, is committed to fostering the intellectual and personal growth of girls and young women. Providing its students with a rigorous academic education, AIS is dedicated to developing each student's highest potential in intellect, character, and physical well-being.

The Agnes Irwin School is seeking a full-time 12 month position of Executive Assistant to the Head of School and Board of Trustees to start preferably August 24, 2026. Successful candidates will be committed to fostering the intellectual and personal growth of students through the mission of The Agnes Irwin School and the Core Values of Strive for Excellence, Lead with Character, Foster Trust and Community, Nurture Passions and Wellbeing, and Respect and Celebrate All.

The successful candidate will serve as a strategic partner, trusted advisor, gatekeeper, and project manager who anticipates needs, solves problems before they arise, and ensures the executive's time and priorities are managed with precision. The ideal candidate also exercises exceptional judgment, maintains absolute confidentiality, and thrives while managing multiple priorities and rapidly changing demands. This individual will interact regularly with trustees, senior administrators, faculty, parents, donors, consultants, and external partners, requiring professionalism, diplomacy, emotional intelligence, and executive presence.

This position is best suited for a highly resilient professional who enjoys serving as a strategic thought partner to a senior leader with exceptionally high standards. Success in this role requires adaptability, initiative, sound decision-making, and the ability to remain composed under pressure.

• Manage the Head of School’s (HOS) and Assistant HOS’ calendar and commitments in a proactive, strategic and efficient manner prioritizing inquiries and requests while troubleshooting conflicts; managing daily priorities and scheduling to ensure seamless operations.
• Oversee daily operations of the HOS Office by performing a variety of administrative tasks, including generating correspondence, document management, and track the HOS Office budget
• Manage the HOS’s schedule, meeting transitions, attention to project deadlines and act as the first point of contact for the HOS with parents, trustees and employees for the HOS
• Greet and coordinate a steady flow of visitors to the HOS office, and receive and respond to phone, print and electronic communications from all constituents of the AIS community
• Collect, organize, assimilate and communicate information to the HOS, enabling the HOS to make and act upon key decisions and/or be kept abreast of any matters for which timely feedback or action is required. Anticipate needs in advance of meetings, conferences, etc.
• Act as a liaison and provide administrative support to the Board of Trustees, Board Chair and Committee Chairs to include prep for all meetings, organization of all related materials both paper based and in online portal, attendance and support at meetings
• Plan, execute and manage the budget for “all staff” special events, professional day activities, commencement and Board of Trustees meetings and special events
• As support to the Senior Leadership Team, responsible for coordination, documentation and participation in the meetings, retreats, and other school-wide initiatives. Manage all contracts and projects connected with the HOS’s office (e.g. consultants, searches for leadership positions)
• Assume responsibility for managing and implementing projects, as directed by the HOS and Assistant HOS. Schedule campus visits for faculty candidates and make appropriate travel/hotel arrangements related to those visits.
• Complete a broad variety of administrative tasks that facilitate the Head’s ability to effectively lead the organization, including assisting with short and long term goals, special projects, designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing…