Executive Assistant

Location: Warminster

ATS Company: SP Industries

Requisition

Location:

Warminster, PA, US, 18974

Date:
Jul 31, 2026

Executive Assistant

SP Industries Inc., an ATS Company, is seeking an Executive Assistant to join our team in Warminster, PA. This role is ideal for a professional who thrives in a fast-paced environment, excels at managing priorities and confidential information, and enjoys being a trusted partner to executive leadership.

Key Responsibilities

* Manage complex calendars, schedule appointments, and coordinate meetings using Microsoft Outlook.

* Prepare, edit, format, and maintain professional presentations, reports, spreadsheets, and other business documents.

* Draft, proofread, and distribute correspondence, including emails, letters, reports, and other communications.

* Independently respond to routine internal and external correspondence on behalf of leadership.

* Coordinate internal and external meetings, including agenda preparation, meeting logistics, room bookings, and catering arrangements as required.

* Receive, sort, distribute, and maintain records of incoming and outgoing correspondence.

* Utilize advanced Microsoft Office skills to format PowerPoint or Word documents, including tables, graphics, Excel integrations and document organization.

* Track action items and assignments, follow up with stakeholders, and prepare status reports to ensure timely completion of deliverables.

* Prepare, consolidate, and distribute periodic reports and presentation materials.

* Maintain electronic and physical filing systems, ensuring records are organized, secure, and readily accessible.

* Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense documentation.

* Handle highly sensitive and confidential information with discretion and professionalism.

* Assist in the planning, coordination, and execution of corporate meetings, events, and employee engagement activities.

* Provide general administrative support and undertake additional responsibilities as assigned.

* Ensure all business activities are conducted in accordance with the ATS Code of Business Conduct and the highest ethical standards.

* Comply with all applicable health, safety, and environmental policies, procedures, and regulations.

Qualifications

Education

* Post-secondary education in Business Administration, Office Administration, Executive Administration, or a related field.

Experience & Skills

* Minimum of two years of experience in an administrative, executive assistant, or office support role.

* Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Access, Visio, and other business software.

* Strong organizational, administrative, and time management skills with exceptional attention to detail.

* Demonstrated ability to prioritize competing demands and meet deadlines in a fast-paced environment.

* Excellent interpersonal, verbal, and written communication skills, with the ability to interact professionally with employees, leaders, customers, and external stakeholders.

* Ability to work independently with minimal supervision while contributing effectively within a collaborative team environment.

* Proven ability to exercise sound judgment, maintain confidentiality, and demonstrate initiative in resolving issues.

* Strong customer service orientation and a proactive, solutions-focused approach.

HSE

All employees have the responsibility to work in a safe manner and report any health, safety or environmental concern to their manager or supervisor in a timely manner.

Employee responsibilities for Health, Safety and Environment include:

* Work in compliance with divisional health, safety and environmental procedures

* Refrain from removing or altering safety devices or guarding unless hazardous energies are controlled through lockout-tagout methods

* Report any unsafe conditions or unsafe acts

* Report defect in any equipment or protective device

* Ensure that the required protective equipment is used for the assigned tasks

* Attend all required health, safety and environmental training

* Report any accidents/incidents to supervisor

* Assist in investigating…