Administrative Assistant

About Gift CPAs

Gift CPAs is a dedicated accounting firm committed to quality service and lasting client relationships. We are a team-oriented firm that values integrity, growth, and a supportive work environment. If you enjoy seeing a job completed and take pride in supporting a high-performing team, we want to hear from you.

We are seeking a dependable and detail-oriented Administrative Assistant to support the efficient day-to-day operations of our Myerstown office. This role reports to the Firm Administrator and is essential to delivering excellent client service and supporting our professional staff.

Schedule: Monday – Friday | 7:30 AM – 4:30 PM (40 hours/week, one-hour lunch)

We will also consider part-time candidates available Monday, Wednesday, and Friday (full days).

• Answer, screen, and transfer incoming phone calls
• Welcome and direct visitors and clients with a professional, friendly demeanor
• Set up conference room technology for client meetings
• Maintain office supply inventory and coordinate upkeep of equipment and building

• Scan documents and files daily as work arrives
• Sort incoming mail, stamp outgoing mail, and run to the post office as needed
• Direct faxes to the appropriate staff member
• Process tax and non-tax-related mailings, questionnaires, and letters
• Maintain petty cash records and expense tracking
• Print financial reports as needed

• Assist in filing sales tax returns and processing payroll and 1099s
• Contact vendors to request W-9s as needed
• Support bookkeepers by pulling sales reports, bank and credit card statements, and restoring Quick Books files
• Pull files from Qount and related accounting programs

• Scan client files and assist with e-filing tax returns
• Print, package, and prepare tax return extensions
• Meet with clients to review and sign e-file authorization forms

• High School Diploma or G.E.D. (required)
• Basic Microsoft Office proficiency
• Ability to work independently and manage multiple priorities
• Excellent communication skills and comfort speaking with clients
• Enthusiastic about technology and eager to learn new systems
• Professional appearance and positive, team-oriented attitude
• Strong organizational and time management skills
• Respectful, humble, and adaptable
• Dedication to quality and building lasting client relationships

Competitive compensation based on experience. Gift CPAs offers a comprehensive benefits package to full-time employees.

• Ability to sit for prolonged periods and work on a computer
• Ability to lift up to 15 pounds

Pay: $19.00 - $23.00 per hour

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

• This position requires availability Monday–Friday, 7:30 AM–4:30 PM (or Mon/Wed/Fri full days for part-time). Can you commit to this schedule?
• This role involves a high volume of detail-oriented clerical work (data entry, filing, document processing) during a portion of every day, especially during tax season (Jan–Apr). Are you comfortable with this type of work as a core part of the role?

Work Location:

In person