Administrative Assistant Job East Oreland Pennsylvania USA,Administrative/Clerical

Location: East Oreland

The School District of Springfield Township (SDST) in Montgomery County, PA borders Philadelphia and is incredibly accessible to surrounding areas by just a short drive. A cornerstone of our district is providing the best free and public education to the students in Springfield Township. We deeply value and respect the employees who are committed to helping us provide an inclusive environment for all students and staff.

Members of our team enjoy competitive salaries, great benefits, PTO and more! View more information about our Equity Initiative here.

Qualifications:

Required:

High school diploma or equivalent; post-secondary education preferred.

Minimum of three (3) years of administrative, clerical, or office support experience.

Strong organizational and multitasking skills.

Strong written, verbal, and interpersonal communication skills.

Proficiency in Microsoft Office applications, Google Workspace, student information systems, and general office technology.

Ability to maintain confidentiality and exercise professionalism and discretion.

Ability to work effectively with students, families, staff, and community members in a fast-paced environment.

Ability to maintain accurate records and manage multiple deadlines and priorities.

Such alternatives to the above qualifications as the Superintendent and Board of School Directors may find appropriate and acceptable.

Preferred:

Experience in a public school district or educational office environment.

Familiarity with student information systems, attendance systems, and school office procedures.

Experience supporting school administrators or school operations.

Knowledge of school attendance procedures, student registration processes, and educational office operations.

Description:

The School District of Springfield Township is seeking candidates who possess excellent interpersonal skills, the desire to work with energetic students, and the ability to relate well within the school community. SDST is committed to diversity in our workplace and welcomes the opportunity to consider all candidates. The Administrative Assistant – School Building provides clerical, administrative, and operational support to the school building administration and staff to assist with the efficient daily operation of the school.

This position serves as a primary point of contact for students, families, staff, and visitors while supporting communication, recordkeeping, scheduling, attendance processes, and general school office functions. The role requires professionalism, confidentiality, strong organizational skills, customer service abilities, and the capacity to manage multiple priorities in a fast-paced school environment.

Provides administrative and clerical support to the Building Principal, Assistant Principal, and school staff.
Serves as a primary point of contact for students, parents/guardians, staff, visitors, and community members.
Receives and responds to phone calls, emails, visitors, and inquiries in a professional and courteous manner.
Maintains student attendance records, absence documentation, tardy records, and related attendance processes.
Assists with student registration, enrollment, withdrawals, and student records management, as assigned.
Maintains and updates student information systems, databases, and office records accurately and efficiently.
Assists with scheduling appointments, meetings, conferences, and school events.
Prepares and distributes correspondence, reports, forms, notices, newsletters, and school communications.
Assists with maintaining student records, cumulative files, and confidential documentation in accordance with FERPA requirements.
Coordinates substitute teacher coverage, classroom communication, and operational support activities, as assigned.
Assists with processing purchase orders, invoices, field trip requests, transportation requests, and building-related operational paperwork.
Supports building operations related to student dismissals, visitor management, emergency procedures, and daily school activities.
Assists with preparation and coordination of school events, assemblies, conferences, and testing activities.
Maintains office supplies, forms,…