Backup Administrative Coordinator

Sprouts Farmers Market is seeking a Backup Administrative Coordinator to support our Finance, Accounting & Administration team. In this role, you'll provide backup coverage for store and regional administrative tasks, including invoice processing, cash and deposit reconciliation, timekeeping review, and vendor documentation. You'll maintain accurate records, assist with reporting, and ensure compliance with internal controls and retail policies. The ideal candidate is detail-oriented, organized, and comfortable with spreadsheets and retail systems, supporting a friendly, healthy-living, and customer-focused culture every day.

Responsibilities

• Provide backup administrative support for Finance, Accounting & Administration functions
• Process and verify invoices, credit memos, and vendor documentation
• Perform daily cash, safe, and deposit reconciliation to store reports
• Review and validate timekeeping entries, supporting payroll accuracy
• Maintain organized electronic and paper records for audits and compliance
• Assist with weekly and monthly reporting for store and regional leadership
• Communicate with vendors, store leaders, and support teams to resolve discrepancies
• Support adherence to internal controls and retail policies
• Help onboard and train team members on administrative procedures
• Contribute to a friendly, health-focused, and customer-centered work environment

Required Skills

• Accounts payable processing
• Invoice matching and coding
• Cash handling and reconciliation
• Bank deposit preparation
• Timekeeping and payroll support
• Microsoft Excel (spreadsheets, basic formulas)
• Data entry and records management
• ERP or POS/back-office systems familiarity
• Report generation and basic analysis
• Knowledge of internal controls and compliance