Executive Assistant

Executive Assistant A University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources,and much more.

Executive Assistant A

Executive Assistant A

The Department of Neurology in the Perelman School of Medicine hasover 230 full time faculty (clinicians and full-time researchers) and 16 divisions that serve both adult and pediatric neurologypatients.

The Department is seeking an Executive Assistant that provideshigh-level support to the Chair of the Department of Neurology, handling a variety of complex and confidential tasks to ensure the efficient operation of the Chair's office. The Executive Assistantalso provides advanced and expert-level support to the Chair by managing their time and priorities with meticulous calendar management, drafting and editing correspondence, and compilingbackground information on priority issues and projects.

The Executive Assistant will also maintain and process reimbursements and maintain annual committee memberships.

This individual serves as a liaison to internal and external constituents and is the first point of contact for the Chairs Office to internal and external visitors. The Executive Assistanteffectively collaborates with individuals at all levels of the organization including senior leaders of the School of Medicine and University of Pennsylvania Health System.

• Provide high-level administrative support. Create invoices,reports, memos, letters, financial statements, and other documents,using word processing, spreadsheet, database, or presentation software.
• • Manage and maintain schedules
• • Coordinate and direct office services, such as records,departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. Make travel arrangements for executives/ senior leaders
• • Answer phone calls and messages and direct calls/emails to appropriate parties or take messages
• • Communicating with people outside the organization, representing the organization to customers, the public, government, and otherexternal sources. This information can be exchanged in person, inwriting, or by telephone or e-mail.
• • Organizes, facilitates and supervises all activities of the assigned office; makes autonomous decisions with respect to thesenior leader's time commitments; strategically organizes thepriorities relative to his/her schedule; responds on the leader'sbehalf to numerous internal and external inquiries while makingindependent decisions about which opportunities the leader shouldpursue, and defines the scope of work for proposed activities related to the senior leader
• • Project management:
  The executive assistant will provide smoothand efficient management of complex projects
• • Oversight of department website (liaising with PSOM and Health System marketing), social media accounts
• • Support of…