Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and Med Tech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.

Learn more at  As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Business Enablement/Support

All Job Posting Locations:
La Jolla, California, United States of America, New Brunswick, New Jersey, United States of America, Raritan, New Jersey, United States of America, Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role can be in Springhouse, PA, La Jolla, CA, Raritan, NJ, Titusville, NJ or New Brunswick, NJ.

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at

The Executive Administrative Assistant will be responsible for providing administrative support to the functions within the Global Development organization and supporting and/or leading business support projects.

• Manage a highly complex business calendar with a keen sense of prioritization and time management to maximize effective use of time while maintaining a friendly, accessible atmosphere with colleagues and external partners.
• Coordinate departmental senior leadership meetings and related leadership activities.
• Collect and consolidate management data and reports to track performance against goals and corporate strategy.
• Organize confidential files, manage relevant data, and maintain accurate records.
• Coordinate domestic and international travel and process expense reports on time.
• Plan and coordinate global department meetings, celebrations, and off-site events.
• Interact with all levels of management and handle highly confidential documents and materials.
• Exercise independent discretion and judgment to solve complex project-, department-, or division-related problems.
• Coordinate staff hiring and onboarding activities.
• Coordinate contracts, agreements, and purchase orders.
• Lead or support key departmental or organizational business-support projects, such as facility moves, onboarding-process improvements, and the Administrative Assistant Community of Practice.

The Executive Administrative Assistant works closely with other Administrative Assistants in Global Development.

• A high school diploma and at least four years of administrative experience are required; an associate degree is preferred.
• Experience supporting managers with global responsibility is preferred.
• Experience leading business-support projects is required.
• General systems proficiency, learning agility, and proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) are required.
• Experience managing multiple complex Outlook calendars and scheduling on-site and off-site meetings is required.
• Experience coordinating domestic and international travel is required.
• Experience handling sensitive and confidential information and documents is required.
• Experience with Ariba, Aravo, or a related accounts-payable system, and with Concur or a related travel-and-expense system, is preferred.
• Experience with SharePoint, Zoom, Teams, finance systems (for example, Beacon or One Supply), and HR systems (for example, Our…