Executive Assistant

Proudly standing as the nation’s oldest HBCU, Cheyney University of Pennsylvania has been a stalwart and highly respected institution of higher education since our founding in 1837. For over 185 years our alumni have emerged as leaders and left their mark on the social, economic, and political history of Philadelphia, the surrounding region, the nation, and the world. Building on this legacy, the vision for Cheyney University is to become the premier model for academic excellence, character development, and social responsibility.

Here at Cheyney, we value scholarship, diversity, integrity, respect, and service. We are committed to maintaining a vibrant educational community that is dedicated to promoting scholarship and lifelong learning for its students, offering wide student access to resources to ensure an opportunity for all to acquire an education, encouraging freedom of thought and freedom from discrimination by ensuring a respectful environment, and provide outreach and service to external and constituent communities, demonstrating their understanding of the importance and value of service.

We’re looking for exceptional individuals who share our values, embrace our mission, recognize our potential, and covet the opportunity to continue to move our historic University forward.

• CU proudly offers a positive and purposeful work environment
• comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs
• generous retirement plans
• a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays
• a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities

The Executive Assistant for Academic Affairs coordinates administrative operations for all the academic leaders in the Office of the Provost, including the Provost, Manager of Academic Affairs Operations and any Associate or Assistant Provosts. This person is responsible for managing an office that supports the faculty and academic leaders of the university by maintaining a significant number of important documents and interacting with a vast array of people.

Thus, the successful applicant will possess outstanding organizational skills, be self-directed and able to manage multiple projects. Moreover, the Executive Assistant will be expected to accomplish assigned duties in an efficient, effective, and competent manner and consistently act to uphold the best interests of Cheyney students and the university.

• Processes student forms for academic actions including individualized instruction courses, host institution attendance, and student credit overload.
• Plans events hosted by the Provost’s Office and coordinates with catering, facilities and the business office as required.
• Helps onboard new Academic Affairs faculty and staff by ordering keys, directing new employees to HR for new hire paperwork, IT for IDs, laptops, and system access, to Public Safety for parking passes, and by coordinating with Facilities to determine office locations.
• Processes quotes/invoices through Ariba/SourcePoint after obtaining Provost approval.
• Takes minutes at APSCUF/Management Meet and Discuss meetings.
• Administers the Provost’s Office email inbox and distributes or responds to messages accordingly.
• Provides operational, administrative, and clerical support for the Provost, Dean of Faculty, Manager of Academic Affairs Operations, and any Assistant or Associate Provosts. Prepares documents, takes messages, manages calendars, greets visitors, orders office supplies, and maintains filing systems.
• Collects…