Executive Assistant to Dean Wharton School

Executive Assistant to the Dean of the Wharton School

Executive Assistant to the Dean of the Wharton School

Executive Assistant to the Dean of the Wharton School

Executive Assistant B

Wharton School Overview. Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students.

Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education's individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic community of staff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit (Use the "Apply for this Job" box below)..

Reporting to the Dean and to the Chief of Staff and Associate Dean, the Executive Assistant provides proactive and professional executive-level support for the Dean of the Wharton School.

• Serve as the primary manager of the Dean's schedule and, working closely with the Chief of Staff, engage with Penn and Wharton partners and with external individuals and organizations that want to meet with the Dean about academic, administrative, development, and other goals and priorities.
• Strategically and proactively oversee, manage, and optimize the Dean's complex schedule and activities. Anticipate and manage recurring and long-range commitments while also responding to real-time needs and opportunities, vet and prioritize meeting requests and social invitations. Coordinate with partner offices to ensure appropriate planning, preparation, and follow-through, prepare and/or secure background materials for all meetings.
• In partnership with the Chief of Staff, represent the Dean to internal and external constituents, including the President's Office, Provost's Office, Secretary's Office, and other Penn and Wharton leadership, and members of Penn and Wharton boards. Maintain and grow positive relationships with key alumni, donor prospects, and staff who contact the Dean or the Dean's Office.
• Manage complex domestic and international travel, including end-to-end arrangements for air, hotel, and ground transportation, partnering with external travel agencies, and preparing expense reports.
• Develop and improve administrative processes across the Dean's Office, including use of technology to improve efficiency and performance, and ensure that processes are consistently and effectively applied. Work closely with other Dean's Office and Deputy Dean's Office colleagues on decision-making processes, including providing recommendations on actions to be taken and handling responses to inquiries or routing to appropriate resources. Handle highly confidential and sensitive information/issues and analyze/resolve situations accurately and promptly in a discreet and professional manner.
• Collaborate with the Chief of Staff, Dean's Office team, and other Wharton offices on communications from the Dean, including emails, letters, memos, presentations, and other communication pieces. Write and/or edit professional correspondence and presentations working in collaboration with the Dean and the Chief of Staff on the development of content, tone, and messaging.

• A bachelor's degree and 5-7 years of relevant experience, or equivalent combination of education and experience, is…