Program Manager

OVERALL PURPOSE OF JOB:

This position manages ongoing scientific research and development programs and projects as needed by using existing or developing new workflows. using existing and develop new management workflows to manage research and development programs and projects; assuring full compliance with all contract requirements, schedules, and provisions; managing project meetings, preparing reports, and assisting in budget management; and proactively identifying ways to improve program management.

This position will be a direct report to the Director of Operations.

ESSENTIAL FUNCTIONS OF JOB: (other duties may be assigned)
Manage major research programs KEY MEASURES:

Develops and manages program plans from inception to deployment, applying project management methodology and enforcing best practice standards.

Assure full compliance with all contract requirements, schedules, and provisions

Assists in managing budgets for research programs and projects as directed

Manage assigned project meetings KEY MEASURES:

Confirm proper meeting scheduling by communicating with admin team Prepare meeting agenda

Attend or chair the meeting as appropriate

Prepare meeting minutes including action items

Follow-up with action items

Prepare regular reports, presentations, and other documents as neededKEY MEASURES:

Compile, improve, and finalize regular research program reports and presentations by requesting inputs from team leaders and project leaders in coordination with admin team.

Compile, improve, and finalize program update presentations from the administrative and formatting perspective

Capable of providing insights to reports and presentations from the overall program perspective

Support other staff members in research program management KEY MEASURES:

Work closely with administrative team and lab manager to ensure smooth daily operations of research programs;

Support the scientific team in grant applications and contract acquisitions

Communicate with funding agencies to address funding related issuesKEY MEASURES:

Understands the funding mechanisms of research projects

Assist in paperwork preparation, interacts with funding agencies in problem- solving

Ensures proper execution of paperwork related to grants and contracts

Proactively identify ways to improve program management KEY MEASURES:

Provided advice on manpower utilization, work flow, and operational procedures to increase efficiency and productivity

Make overall improvements for the research programs and other activities

Cultivate a communicative environment for project teamsKEY MEASURES:

Help cultivating a communicative environment to hear employee’s needs and to help solve the problems by seeking support from the admin and the executive teams.

Gather, coordinate and submit updates for the monthly newsletter OTHER DUTIES OF JOB:

Maintain a clean and safe working environment Adhere to safety standards and regulations of the Institute.

Handle all confidential and proprietary information in accordance with policies and procedures.

Participate in WRI’s community involvement activities.

Attend meetings, training sessions, and presentations as necessary.

Perform other related duties as required.

SUPERVISION RECEIVED:

The incumbent will be under the direct supervision from the CSO.MENTAL/PHYSICAL REQUIREMENTS OF JOB:

This position typically requires:

CONSTANTLY (75 – 100%)Ability to communicate orally and hear conversation;
Repetitive finger movement;
Use of depth perception and color vision;
Ability to reach, walk, sit;
Ability to use both hands and both legs;

FREQUENTLY (25 – 75%)Ability to stand, Ability to lift and carry:
Light (Max 10 – 15 lbs.)OCCASIONALLY (0 – 25%)Ability to lift:
Mod (Max 25 lbs.);
Ability to push/pull (est. weight: 10 – 15 lbs.)WORK ENVIRONMENT:

This…