Secretary-Food Service Director

We are seeking a detail-oriented and organized individual to join our team as a Secretary in the Food Service Department. This full-time position is located at our Administration Office and is responsible for providing administrative support to ensure the smooth operation of food service activities. The ideal candidate will possess excellent communication skills, a strong ability to multitask, and a passion for supporting food service operations.

This position is 7.5 daily for 210 days/year

• Provide administrative support to the Food Service Department, including scheduling meetings, managing calendars, and preparing correspondence.
• Maintain accurate records of food service operations, including inventory management, procurement, and staff schedules.
• Assist in the preparation and distribution of reports, memos, and other documentation related to food service activities.
• Coordinate with vendors and suppliers to ensure timely delivery of food and supplies.
• Respond to inquiries from staff, management, and external stakeholders regarding food service policies and procedures.
• Organize and maintain filing systems, both electronic and paper-based, to ensure easy access to information.
• Assist in the planning and execution of food service events and initiatives, including catering and special programs.
• Monitor compliance with health and safety regulations within the food service environment.
• Support the Food Service Manager with administrative tasks as needed, including budget tracking and expense reporting.
• Participate in training sessions and professional development opportunities to enhance skills and knowledge in food service operations.

• High school diploma or equivalent; additional education in business administration or a related field is preferred.
• Proven experience as a secretary or administrative assistant, preferably in a food service or hospitality environment.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work independently as well as collaboratively within a team.
• Attention to detail and a commitment to maintaining confidentiality.
• Knowledge of food service operations and regulations is a plus.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• Must be able to pass a background check and any required health screenings.