Grants and Contracts Administrator

Position:
Grants and Contracts Administrator

Join the Subcontracts Office within the Business Services Division at the Applied Research Laboratory (ARL) at Penn State. The role involves managing the full lifecycle of subcontracts to support research projects across the university.

• Administer subcontracts from initiation to closeout
• Prepare Requests for Proposals
• Review subcontract proposals and prepare comprehensive Cost/Price Analysis packages
• Negotiate subcontract terms and conditions, prepare final agreements
• Coordinate and negotiate complex and non‑standard terms
• Monitor agreements and track deliverables and invoices
• Correspond with subcontractors regarding performance issues, including terminations and stop‑work orders
• Prepare and process subcontract modifications and award distributions
• Complete close‑out packages with subcontractors

• Negotiation and administration of various government‑sponsored research agreements
• Oversight of the proposal preparation process
• Review and processing of agreements (financial & non‑financial)
• Knowledge of Federal Acquisition Regulation (FAR) and contract‑term negotiation processes
• Microsoft Office proficiency
• Strong communication and organizational skills in a multi‑disciplinary team environment
• Current eligibility for a Secret‑level or higher security clearance or willingness to undergo background investigation

• Eight or more years of experience in government contracting or sponsored research, preferably in an academic setting
• DoD research and development contracting on a Cost‑Plus‑Fixed‑Fee basis
• DoD or Intel Community contracting experience

• Bachelor’s Degree
• 3+ years of relevant experience; or equivalent combination of education and experience

• Salary range: $75,408.00 – $
• Comprehensive medical, dental, and vision coverage
• Retirement plans and paid time off, including holidays, vacation, and sick time
• 75% tuition discount for employees and eligible family members

• Employees must be eligible for a government security clearance, participate in ARL drug testing program, and comply with monitoring requirements applicable to federal contractors.

Penn State is an equal opportunity employer. The university is committed to providing employment opportunities to all qualified applicants regardless of race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.