Business Operations Coordinator, Wharton Legal Studies

Business Operations Coordinator, Wharton Legal Studies

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, andrecreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources,and much more.

Business Operations Coordinator, Wharton Legal Studies

Coordinator, Program

Wharton School Overview Founded in 1881 as the world's first collegiate business school,the Wharton School of the University of Pennsylvania is shaping thefuture of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, afaculty population of more than 235 renowned professors, and 5,000undergraduate, MBA, executive MBA, and doctoral students.

Each year
13,000 professionals from around the world advance their careersthrough Wharton Executive Education's individual,company-customized, and online programs. More than 104,000 Whartonalumni form a powerful global network of leaders who transformbusiness every day. Wharton is home to a dynamic community ofstaff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit (Use the "Apply for this Job" box below)..

The Business Operations Coordinator provides comprehensiveadministrative, financial, and operational support for Wharton'sLegal Studies department. The position coordinates a variety of programs, projects, events, and academic activities; processes and monitors financial transactions; prepares reports and maintainsoperational records; and supports budget administration. The rolealso serves as a key resource for faculty, students, visitors, andother stakeholders, while supporting departmental processes and initiatives that promote efficient and effective operations.

• Coordinate departmental financial and business transactions,including travel reimbursements, purchase orders, vendor payments,journal entries, budget reallocations, and related financial activities, ensuring accuracy and compliance with University and Wharton policies.
• Provide comprehensive administrative and operational support for departmental meetings, seminars, conferences, workshops, and academic activities, including scheduling, travel arrangements,event logistics, communications, and maintenance of departmentalcalendars and records.
• Support academic programs, faculty, and students bycoordinating course administration, instructional resources,faculty onboarding, and academic processes across undergraduate,MBA, and doctoral programs.
• Develop and maintain financial and operational reports,databases, and records, including monthly account reporting, andassist with budget administration, forecasting, fiscal year-end activities, and other financial reviews.
• Serve as a key departmental resource for faculty, students,visitors, academic advisors, and University partners, resolvingroutine issues, coordinating special projects, maintainingdepartmental web content, and identifying opportunities to improveadministrative processes and service delivery.
• Other duties as assigned.

• A bachelor's degree and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, meet deadlines, and maintain accuracy and attention to detail in a fast-paced environment.
• Demonstrated ability to handle financial and administrativetransactions accurately and to interpret and apply established policies, procedures, and guidelines.
• Strong written, verbal, and interpersonal communication skills,with a demonstrated commitment to providing responsive,professional, and customer-focused service to a variety ofconstituents.
• Strong proficiency with Microsoft…