Vendor Management Representative

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Regular Full-Time Harrisburg, PA, US

17 days ago Requisition

Salary Range: $24.96 To $31.20 Hourly

Home

Location:

Operation Center - Harrisburg, PA

HYBRID ROLE

Department: Corporate Support

Supervisor's

Title:

VP of Corporate Support

Classification: Non-Exempt

Starting Salary Range:$24.96 - $31.20

- Competitive compensation!

- Medical, Dental, and Vision Insurance!

- 401K with up to 4% company match!

- Paid Vacation Time!

- Medical Benefits starting at your 31st day of employment!

And Many More!

Summary:The Vendor Management Representative will provide critical support across multiple

corporate functions, ensuring smooth operations and effective coordination between departments. This role is responsible for maintaining and administrating the vendor management program for the organization. Additionally, this role combines administrative assistance with project management, safety & security, and general corporate support functions to enhance organizational efficiency.

• Monitors contract timeline notifications and assist business owners with vendor contract renewals and/or cancellation while acting as liaison with the credit union’s vendor management platform. Assists VP of Corporate Support in yearly due diligence and regulatory auditing process. Ensures that appropriate due diligence reviews are conducted as required based on vendor risk rating.
• Ensures that the organization maintains appropriate and well-managed third-party vendor relationships across the organization. Works with business owners to ensure that appropriate due diligence is exercised in all phases of third-party relationships and that they are holding vendors accountable for their actions in relation to the contract and service agreements.
• Ensure risk assessments and risk ratings are completed for all current and future third-party vendors.
• In conjunction with HR and Training, coordinates and facilitates vendor management training to all business owners across the organization to establish clear contract/vendor management expectations.
• Provides administrative support in planning, coordinating, and monitoring the functions of the Project Management Office. Tracks timelines and deliverables to ensure successful completion of projects. Assists VP of Corporate support with ongoing project management and leadership discussions in their absence.
• Assists in budget preparation, expense tracking, financial reporting, and policy & procedure updates as directed by the VP of Corporate Support.
• Reconciles the Monthly Departmental Visa report and provides administrative assistance to the Corporate Support and cross-functional teams. Assists in processing invoices in a timely manner for the department, and assists in maintaining supplies, equipment, and facilities.
• Supports VP of Corporate Support with audits by preparing documentation and coordination.
• Generates an atmosphere that fosters energy, enthusiasm, creativity, and accountability.
• Cross sells credit union products and services to members. Seize any and all opportunities to educate members about Belco, its products and services.
• Abides by Belco’s policies, procedures and standards and embody Belco’s mission, vision, and behavioral expectations.
• Any other duties as requested by the Vice President of Corporate Support.
• Functional
  
  Skills:
  
  Planning, Budgeting
• Operating
  
  Skills:
  
  Quality Of Work, Communication
• Strategic
  
  Skills:
  
  Business Acumen, Strategic Thinking

This job operates in a professional office environment in a hybrid work arrangement consisting of at least 20%

required in office time. This role routinely uses standard office equipment such as computers, phones, printers,

and filing cabinets.

This is an active role, requiring the ability to stand, bend, stoop and move around part of the day. Must be able

to lift to 40 lbs. Hand dexterity is needed for keyboarding. Must be able to move from one area to another

throughout one-floor office layout. Stairs and elevators provided for movement from one floor to another and to enter and exit buildings. Must be able to operate general office equipment such as copier, printer, fax machine, scanner, phone, hole puncher, and stapler, as well as mailroom equipment.

This position requires some travel, predominantly within Belco’s field of membership over a seven-county

footprint.