Administrative Assistant of Dance

Location: Saint Davids

Reporting to the Dance Program Director, the Administrative Assistant of Dance will support the dance faculty and carry out all administrative duties outlined in the Position Responsibilities.

* Interview and hire work-study students.

* Monitor/check voicemails daily

* Manage Costume Closet and oversee janitorial cleaners of the studio.

* Design posters and E-Flyers for three annual performances and place print orders.

* Collect information to write the concert programs and send them to the printers.

* Gather and distribute programs to the box office.

* Oversee complimentary tickets and fundraising for shows.

* Generate contracts for the lighting designer, board operator, stage manager, videographer, and photographer, and process check requests.

* Oversee registration and student payments for ACDA; process check requests for attending ACDA.

* Book rooms for the ACDA conference and organize chaperones and faculty, van rentals, and car rentals.

* Upload faculty teaching information to ACDA.

* Process all applications for incoming auditionees to the Dance Major/Minor programs.

* Assist in the twice-annual auditions for prospective students.

* Send email and Facebook blasts for local dance auditions, dance teaching opportunities, and discounted shows.

* Catalog all departmental expenditures and help Stephen with the departmental budget.

* Obtain W-9 forms for all guest instructors/choreographers.

* Send all student choreographers their contracts and collect the signed copies.

* Update the website photos, audition dates, faculty bios, and headshots.

* Create sign-up documents for floor lay and lighting hang for each concert.

* Update the department handbook.

* Update Facebook, Instagram, and other social media.

* Send out press releases prior to concerts.

* Manage the dance studio scheduling.

* Oversee NDEO-National Honor Society for senior Dance Majors.

* Send all choreographers professional photos once available.

* Obtain master class teachers' bios and headshots for advertisement.

* Set up the lobby photo board for McInnis shows.

* Develop a strong working relationship with the Cheer and Dance Teams.

* Compile a list of majors, minors, other student dancers, and alumni.

* Shoot and post photos for social media.

* Upkeep of the studio: order materials such as mops, Marley cleaner, mirror cleaner, and yoga mats.

* Budget reallocation forms.

* Prepare monthly credit card reconciliation forms; keep receipts for pretzels, flowers, bottled water, printer paper, and other office supplies.

* Working knowledge of dance courses and requirements.

* Proficiency in Microsoft Word and Excel.

* Proficiency in Google Mail, Google Voice, Google Docs/Drive, and Dropbox.

* Experience using Facebook and Instagram.

* Pleasant and professional demeanor with students, faculty, and the administrative body.

* Strong interpersonal and community-building skills.

* Passion for dance education and supporting students.