Secretary Pupil Services​/Special Education

Secretary for Pupil Services/Special Education

Location: Coatesville Area School District, District Office - Thorndale, Pennsylvania

Job : 5747850

Final date to receive applications: Jun 12, 2026 11:59 PM (Eastern Standard Time)

Posted: May 29, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Successful candidate will perform day‑to‑day secretarial duties, including:

• Manage onboarding/off boarding of contracted employees for both Special Education and Pupil Services.
• Review and process employee clearances as part of the onboarding process.
• Communicate with necessary departments and buildings about incoming and outgoing employees for start and end dates.
• Work with Director of Athletics and Activities to onboard/offboard volunteer coaches.
• Maintain records of contracted employees for payroll, Office of School Safety, Director of Special Education, and Director of Pupil Services.
• Review and print sign‑in sheets to send to contractors for payment.
• Work directly with Spec Ed/Pupil Services Executive Admin Assistant to assign contracted staff.
• Maintain filing of confidential student Special Education and 504 records.
• Answer phones, create purchase orders, and maintain spreadsheets.
• Other duties as assigned.

• Proficiency in Excel and Word.
• Highly organized.
• Effective written and verbal communication.
• Ability to multi‑task.
• Problem‑solving skills.

High School Diploma required;
Skills Assessment will be given.

Additional Qualifications:

• High School/Trade School degree preferred.
• Citizenship, residency, or work visa required.
• Must provide mandatory clearances:
  Act 34 (State Criminal Clearance), Act 151 (Child Abuse), and Act 114 (FBI Clearance). Clearances must be within 1 year of application date.

Salary: $20.00 per hour.

Work Schedule: 8 hours per day, 250 days per year.

Benefits: Health, Dental, and Vision coverage.