Alumni Engagement Coordinator

Location: Swarthmore

Alumni Engagement Coordinator

Apply now Job no: 495911

Work type:
Full Time

Location:

Swarthmore

Categories:
Staff, Salary (Exempt), Hybrid

Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation's finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world.

The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.

Who We Are:

The Swarthmore Office of Advancement manages the College's relationship with its alumni, families, and friends to further Swarthmore's commitment to intellectual rigor and creativity, nurturing of student confidence and curiosity, production of new knowledge, and inclusive excellence, among other goals. Advancement works closely with the President, faculty, and senior colleagues to foster positive and productive relationships that not only accelerate the objectives of the College but also represent meaningful and beneficial engagement for the Swarthmore community.

The Office of Advancement manages and maintains alumni, family, and friend records; engages constituents in the life of the College in a variety of ways, contexts, and over time; provides and supports meaningful volunteering opportunities; and partners with the President and Board of Managers to share information about the College and raise critical philanthropic support for the College's priorities and new initiatives.

Advancement ensures that alumni and donors are appropriately recognized and informed about the impact of their service and contributions, and manages all gift acceptance and stewardship.

The opportunity:

The Alumni Engagement Coordinator supports the planning and execution of the Alumni Engagement team's initiatives by coordinating project workflows, maintaining planning documentation, and facilitating collaboration across complex programs and events. This individual helps ensure that multiple concurrent initiatives remain organized and on track while supporting effective communication and coordination across Advancement and the College.

The Alumni Engagement team manages a portfolio that includes several high-profile institutional initiatives requiring collaboration across Advancement and campus partners. Major initiatives supported by this role include campus signature events such as Alumni Weekend and Garnet Weekend; regional presidential events; volunteer-led engagement initiatives, including reunion programs, affinity programming, and Alumni Council activities; and other strategic alumni engagement programs.

The role requires strong organizational and project management skills, sound judgment, and the ability to manage competing priorities while working collaboratively with colleagues across Advancement and the College.

Essential Responsibilities

Project and Initiative Coordination

* Maintain and refine project timelines and planning documentation for major engagement initiatives, including Alumni Weekend, Garnet Weekend, and regional presidential events; develop new timelines as needed to support existing and emerging projects.

* Coordinate project workflows across multiple initiatives, helping ensure deliverables, partners, and milestones remain aligned.

* Develop and maintain project management tools, trackers, and shared documentation that support clear communication and collaboration across the team.

* Serve as a key point of contact for project coordination and status updates, ensuring colleagues and partners have clear information about progress, responsibilities, and next steps.

* Monitor project progress and flag potential risks, scheduling conflicts, or resource challenges that may affect outcomes.

* Work with the Director and colleagues across the team to…