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Graduate Operations Coordinator
Job in
Villanova, Delaware County, Pennsylvania, 19085, USA
Listed on 2026-06-25
Listing for:
Villanova University
Seasonal/Temporary
position Listed on 2026-06-25
Job specializations:
-
Education / Teaching
Education Administration, University Professor
Job Description & How to Apply Below
Posting Number: T
Position Title:
Graduate Operations Coordinator Position Type:
Temp/Intern
Location:
Villanova, PA
Work Schedule:
temporary Approximate Number of Hours per Week 35 Department: 201-Dean-Engineering
Position Summary:
The temporary employee will support the Graduate Studies Office in the College of Engineering (COE) in the following areas:
1) Management of the College's graduate application system
2) Support graduate student onboarding and enrollment
3) Facilitate student progression through their degree program
Villanova is a Catholic university sponsored by the Augustinian order. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities:
Application System (50%)
* Manage the College's graduate application system including but not limited to helping students start and complete their applications, coordinate application review, and confirm their eligibility to enroll.
* Generate reports on application information.
Onboarding and Enrollment (25%)
* Assist students with enrollment in College graduate programs, including transferring them to the university system, assigning advisors, and providing support with general questions regarding registration.
* Support faculty advisors with student registration including PIN generation and degree audits.
* Facilitate the onboarding of graduate assistant (GA) students.
Degree Progression (20%)
* Support student progression through their degree program, including managing graduate lists, degree conferral, and thesis/dissertation process.
Other: (5%)
* Perform other duties and assist with projects as assigned
Minimum Qualifications:
Formal Education
* Bachelor's Degree required
Work Experience
* 3-5 years of work experience
Work Skills
* Must be a team player with strong writing, interpersonal, organizational, project management and planning skills. Must be a flexible, upbeat, energetic self-starter who enjoys collaboration with a wide variety of constituencies (departments, college, potential students, and students, etc.).
* Must have strong communication, problem-solving and decision-making skills with the ability to maintain excellent relationships. The individual must be able to work independently as well as with others in a productive manner. Must have the ability to handle multiple tasks, priorities, and deadlines in a fast-paced, multifaceted environment.
* Must have a deep commitment to the well-being of the University, a commitment to the University's mission and heritage, and to serving the needs of a diverse community.
Specific Job Knowledge
* Knowledge and experience with higher education management software
* Knowledge and experience with CRM system(s) such as Slate and/or any other state-of-the-art platforms
Equipment Knowledge
* Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, SharePoint, etc.)
* Zoom and other videoconferencing services
Preferred Qualifications:
Work Experience
* Higher Education experience
Equipment Knowledge
* Experience with Ellucian/Banner or similar ERP system(s)
* Experience with Degree Works or similar degree auditing tool(s)
* Experience with Softdocs or similar document management platform(s)
Physical Requirements and/or Unusual
Work Hours:
Special Message to Applicants:
Ignite Your Career at Villanova University!
Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change! Villanova is a Carnegie-classified doctoral university. From its founding in 1842 to its position today as a nationally recognized leading university, Villanova University has forged a path of academic excellence.
The University is in the Philadelphia metropolitan area, home to a large concentration of universities, industries, and government labs.
Why work at Villanova? Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community…
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