Tutoring Coordinator

Tutoring Coordinator Posting Details

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Posting Number: S

Position Title:

Tutoring Coordinator Position Type:
Staff

Location:

Villanova, PA Recruitment Type:
Internal/External Applicants

Work Schedule:

full-time/10-months Avg Hours Week Department: 126-Tutoring Center

Position Summary:

The Tutoring Coordinator manages administrative duties and day to day coordination of tutoring operations. The Coordinator also offers limited tutoring within the Writing Center (WC). The Coordinator supports the Associate Director, Tutoring Services, Assistant Director of the Math Center, and the Senior Director of the Writing Center, with responsibilities including managing tutoring schedules, hiring paperwork, student payroll, position-appropriate space management, and providing audits of tutoring record keeping and attendance.

The Coordinator also manages schedules and other operational processes necessary for the efficient functioning of tutoring services.

This is a 10-month position that generally spans August 1 through May 31 each year; actual start and end dates may vary slightly based on payroll schedules. Working hours may vary based on the needs of the centers; typically 10:00 a.m.

- 6:00 p.m. with earlier hours possible on Fridays. The schedule includes 10 weekly hours staffing front desk in The Learners’ Studio (TLS) to be conducted in late afternoon/evening. Five weekly hours of Writing Center tutoring may also be applied at the discretion of the Senior Director of the Writing Center. Remaining hours to be spent in shared office space addressing additional duties described below.

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
• Villanova’s most precious asset is our people
  . As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more .

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Staff front desk of The Learners’ Studio

• Match arriving tutees with their tutors
• Ensure sessions begin and end on time
• Ensure tutors are arriving for shifts on time
• Provide low-level space management support such as:
• Remind occupants of tutoring spaces about professional conduct standards outlined in the peer tutor manual (timeliness, keeping conversations professional, headphone use, etc.)
• Alert center directors when space management issues need to be escalated due to persistence or are of a more serious nature
• Assist tutees in scheduling future appointments
• Assign walk-ins to available tutors

Administrative Duties

• Manage scheduling platforms in tandem with directors:
  Block tutor availability in the event that someone calls in sick or with a conflict;
  Assist other center directors and supervisors in locating necessary information in the WCOnline system
• Update WCO how-to materials (hand-outs and manuals) when interface changes.
• Manage tutor hiring process and student payroll for TLS , WC, and Athletics tutoring
• Perform audits of WCOnline reports to ensure hours match those entered in automated time tracking system
• Track tutor training attendance and send reminders and RSVP forms for training events
• Keep rosters of Varsity Student‑Athletes members up to date
• Ensure client report forms have been filled out for all appointments

Semester Scheduling

• Create and input semester tutoring schedules and manage day‑to‑day scheduling needs of TLS , WC, CSP (Center for Speaking and Presentation), and…