Assistant Director of Stewardship and Administration

Assistant Director of Stewardship and Administration University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources,and much more.

Assistant Director of Stewardship and Administration

Associate Director B, Development, Alumni Relations

The Penn Champions Club serves as the Development and Alumni Relations (DAR) arm of the Division of Recreation and Intercollegiate Athletics (DRIA) at the University of Pennsylvania.

The Penn Champions Club aims to advance the Division's mission of providing world-class experiences for Penn student-athletes. Ourgoal is to develop and maintain relationships with alumni, familyand friends to secure resources for Penn Athletics' top priorities.

At the core of our daily efforts is the commitment to the holisticdevelopment of every student-athlete across each of Penn's 33varsity sports, and sport club and
recreational participants. We strive to have a positive impact onthe experience of current and future student-athletes while creating environments where they can become champions in the classroom, in the community and in competition.

• Create and implement stewardship strategies and materials forthe Penn Champions Club annual fund, major gifts program, and planned gifts (Penn Athletics Legacy Circle) that integrate and enhance frontline fundraising efforts.
• Manage all aspects of the Penn Athletics Board of Advisors (and volunteers for any University-wide campaign), including on-boarding/off-boarding, arranging meetings, drafting/distributing materials, drafting/sending correspondence, facilitating and tracking engagement between the Athletic Director and individual
  
  Advisors, etc.
• Collaborate with the Penn Champions Club Associate Directors(Major Gifts Officers) and Assistant Directors on sports boardmanagement, including on-boarding/off-boarding, arranging meetings,drafting/distributing materials, drafting/sending correspondence,etc.
• Serve as the gift processing coordinator and liaison between the Penn Champions Club and the Office of Gifts Planning.
  
  Responsibilities include managing the gift agreements process, gifttransmittals, gift adjustments, reminders, and gift receipts; andinteracting with University-wide colleagues to effectively processwire transfers and securities gifts.
• Effectively use and maintain the University's internal donor database (Compass) to manage information regarding alumni and friends, partner with Central DAR and support frontline fundraiserswith data mining and ongoing analysis of prospect pool and annualgiving patterns, and work with the Director of Development and the Director of Annual Giving to generate reports and analytics toassess and improve fundraising initiatives.
• Work with the DRIA Finance Office and Sr. Associate Athletics Director, Development and Alumni Relations to manage the Penn Champions Club budget; oversee procurement, fulfillment and paymentof goods and services, as needed to effectively operateprogramming; and manage general office operations, including hiringand supervision of interns/student workers.

• Bachelor's degree and 2 to 3 years or an equivalent combination of education and experience.
• Three or more years of progressively responsible administrative experience in an administrative/office environment or equivalent combination of education and experience preferred.
• Outstanding organizational, interpersonal, problem solving,customer service, and oral and written communication skills are essential.
• Demonstrated experience in fundraising, event planning,volunteer management, stewardship, marketing communications and apassion for athletics strongly preferred.
• Excellent computer skills in all aspects of…