Graduate Affairs Academic Advisor - Penn Engineering

Graduate Affairs Academic Advisor
- Penn Engineering University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources,and much more.

Graduate Affairs Academic Advisor
- Penn Engineering

Coordinator B

Reporting to the Director for Graduate Affairs, the Graduate Affairs Advisor (GAA) serves as an academic advisor for graduate on-campus master's and PhD Engineering students. The GAA engages students in decision-making processes on academic matters duringweekly advising hours and counsels students about programs ofstudy, basic registration, and academic policies. The GAA works toensure students receive accurate, timely, and holistic advisingservices to support student success, retention, and program completion.

Additionally, the GAA serves as a school-level point ofcontact for students in the on-campus Accelerated Master's 4+ 1program. As a member of the Graduate Affairs team, the GAAparticipates in yearly academic events, including Commencement andNew Student Orientation, and is responsible for coordinatingmeetings such as GAC & MAC.

• GENERAL ADVISING Serve as an advisor for graduate students during weekly advisinghours. Meet with and counsel students about programs of study,basic registration, and academic policies. Respond to studentinquiries via email. Collaborate with graduate programadministrators to aid in the resolution of academic issues and concerns.
• SPECIALIZED DEGREE PROGRAMS Serve as the school-level point of contact for the Accelerated Master's (AM 4+1) Program. Meet with and advise undergraduate students on the AM program and assist with communications to undergraduate students, staff, and faculty. Coordinate the External Accelerated Master's 4+1 programs (excluding MOUs). Conductoff-campus information sessions and advise potential AM 4+1students before applying and once matriculated.
• MEETING COORDINATION Coordinate key monthly & semesterly meetings, including room reservations, calendar invites, agendas & minutes:
  Graduate Affairs Committee (GAC) - monthly, Master's Affairs Committee (GAC)- monthly, Graduate Administrator meetings - monthly, Student Advisory Board Meetings - semesterly
• INTERNATIONAL ADMINISTRATION Process CPT, OPT, and RCL requests in iPenn. Advise students withvisa-related issues. Collaborate with ISSS colleagues onimmigration and visa-related issues.
• EVENT SUPPORT Support Graduate New Student Orientation, Graduate Awards ceremony,and commencement ceremonies for both master's and PhDstudents.
• ACADEMIC PROBATION Oversee the probation process for master's students. Notifystudents on probation on a semester basis and track academicperformance. Monitoring CAN outreach.
• Perform additional duties as assigned.

• Bachelor's degree and two to three years of experience inhigher education working with graduate students or an equivalent combination of education and experience.
• A Master's degree in higher education administration, student affairs, or a related field is strongly preferred.
• Demonstrated experience with academic advising and knowledge ofbest advising practices.
• Knowledge of and experience working with international studentsis preferred.
• Experience using problem-solving skills to identify and document student academic needs patterns.
• Demonstrated understanding of the intersectional needs and concerns of diverse student populations in STEM.
• Proficient with Google Workspace, MS Office 365, and able toadapt to new tools and technologies.
• Demonstrated organizational and planning skills to set workpriorities under the pressure of deadlines.
• Demonstrated record of personal and professional initiative,flexibility, and careful judgment.
• High attention to…