Youth And Family Event Coordinator

White Manor Country Club Job Description

Job Title: Youth and Family Coordinator

Department: Youth Activities

Reports To: Director of Member Experience.

The Youth Events Coordinator is responsible for coordinating, planning, and executing youth and family activities and events at the Club. This position will assist in developing engaging programming for children, teens, and families while ensuring events are organized, welcoming, safe, and aligned with the Club’s standards. The Youth Events Coordinator will oversee event logistics, assist with staff coordination, member communication, event set-up and breakdown, and actively participate in programming to create a positive experience for Club members and their families.

• Assist in coordinating, and executing youth, teen, and family events and activities throughout the Club.
• Implement creative, age-appropriate activities and programming for children and teens.
• Assist with the planning and execution of Kids Club, summer camp programming, holiday events, family events, teen programming, and other youth-focused activities.
• Coordinate event logistics including schedules, supplies, decorations, activities, food and beverage needs, and equipment.
• Assist with coordinating and directing Youth Activities Counselors and other event staff during youth events and summer camp.
• Greet and engage members and guests in a professional, friendly, and enthusiastic manner.
• Serve as a point of contact for parents and families during youth events and activities.
• Assist with registration, attendance, and sign-in/sign-out procedures for youth programs and events.
• Ensure knowledge of children’s allergies, dietary restrictions, and special needs and communicate relevant information to staff.
• Supervise and engage children and teens during activities while maintaining a safe, positive, and inclusive environment.
• Assist with coordinating children’s meals, snacks, and other food and beverage needs during youth programming.
• Oversee event set-up, decorations, activity stations, and room arrangements prior to events.
• Maintain an organized inventory of youth programming supplies, games, crafts, equipment, and decorations and communicate when supplies need to be replenished.
• Assist with researching and recommending new activities, programs, vendors, entertainment, and event ideas.
• Work closely with other Club departments to ensure successful execution of youth and family programming.
• Communicate effectively with management and staff regarding event details, member feedback, incidents, and unforeseen circumstances.
• Be knowledgeable of and comply, at all times, with the Club’s standards, policies, and regulations to encourage safe and efficient operations.
• Respond appropriately and calmly in emergency situations and follow all Club safety procedures.
• Perform other duties as assigned by management.
• Must be available to work evenings, weekends, holidays, and special events as required.

• High school education or equivalent required; college coursework or degree in Recreation, Hospitality, Event Management, Education, or a related field preferred.
• Previous experience working with children, youth programming, recreation, hospitality, events, or a similar environment preferred.
• Must possess CPR and First Aid certification or obtain certification within a designated period of employment.
• Knowledge of Outlook, internet applications, and use of office equipment.
• Strong organizational skills with the ability to coordinate multiple events, tasks, and deadlines simultaneously.
• Creative and enthusiastic approach to developing age-appropriate activities and programming.
• Must enjoy working with children, teens, and families of all age…