Assistant​/Associate Director, Pre-Award, Proposal and Award Management

Assistant/Associate Director, Pre-Award, Proposal and Award Management University  Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources,and much more.

Assistant/Associate Director, Pre-Award, Proposal and Award Management

Associate Director, Research Services

The Assistant/Associate Director promotes the Office of Research Service's mission of providing excellent customer service for research projects with an overall focus on high levels of qualityof work and departmental interaction. Pre-Award services at Penn ismanaged via a dynamic team approach. The Assistant/Associate Director is responsible for Pre-Award andnon-financial post-award duties of sponsored research, which include the review of proposals for compliance with sponsor anduniversity policies and guidelines;

and non-financial post-award activities. Serve as point of contact for sponsoring agencies, and work with departments, schools, and centers to ensure timely submission ofnon-financial reports and requests for approval of changes to projects. Provide action-oriented support to Principal Investigators (PIs) and handle specific grant agreement issues with confidentiality and integrity. Manage a wide range of complex operational and administrative matters and understand the organization and functions of academic departments, organizational research units, and other campus units involved in research administration.

• Responsible for reviewing, authorizing, and submitting proposals on behalf of the university to a wide range of funding sponsors. Ensures proposals are submitted in accordance with university policy and in compliance with sponsor requirements to optimize likelihood of funding. Advises faculty and departmental administrative staff on funding opportunities and administrative strategies for the preparation of successful grant/contract proposals.
• Responsible for binding the university to terms and conditions for funded research grants, contracts, and ancillary agreements.
  
  Collaborates with contract administrators and provides guidance onterms and conditions for subawards and non-monetary agreements.
• Communicates with regulatory offices, to ensure requirements are met for sponsored research activity; maintain all proper and necessary documentation.
• Serves as a liaison between funding sponsors and faculty.
  
  Reviews and submits final non-financial reports. Maintains current working knowledge of federal and non-profit sponsor policies toensure the responsible conduct of research at Penn and advise faculty and departmental administrative staff accordingly.
• Regularly meet with faculty and administrators to ensure service needs are met and serve as subject matter expert. Addresses concerns or needs of assigned divisions and departments.
• Identifies training needs and develops and delivers training materials to meet those needs in a variety of formats, including individual trainings and group sessions. Develop, manage, and deliver university-wide instructor led and web based sponsored projects training course offerings. Ensure training materials and content are maintained and consistent with federal, state, city,and sponsor…