Business Manager

Location: Villanova

Posting Number: S

Position Title:

Business Manager Position Type:
Staff

Location:

Villanova, PA Recruitment Type:
Internal/External Applicants

Work Schedule:

full-time/12-months Avg Hours Week Department: 146-Theatre

Position Summary:

Why work at Villanova?

* Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.

* Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.

* Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Business Manager assists in developing and implementing the Villanova Theatre and Studio Department's (VTD) performance and departmental operating budgets, in accordance with Villanova's accounting policies and procedures. These budgets include production, academic, restricted, endowed, and undergraduate student theatre groups (Villanova Student Theatre (VST) and Villanova Student Musical Theatre (VSMT)). This position is responsible for all budget creation and expense tracking of each Theatre performance, including student co-curricular groups.

They will manage and coordinate the day-to-day accounting, purchasing, processing, and billing activities, such as credit card handling/reconciliation and payroll processing, deposits, and reimbursements. Additional functions include monthly financial review, analysis, and coordination with the VTD Chairperson. This position also works closely with the finance leadership team in the College of Liberal Arts and Science (CLAS), providing quarterly financial updates as well as a detailed reconciliation of each theater performance.

Responsible for providing strategic and analytical support to the VTD leadership team.

The Business Manager will hold strict confidentiality and maintain compliance with all local, state, and federal laws and regulations. They manage the VTD accounting system to include time and attendance, POS, PMS, credit cards and accounting software. They establish and audit internal financial controls and ensure all accounting policies and procedures follow generally accepted accounting practices (GAAP) and the University's Accounting policies and procedures.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Positions supervised:

* Work-study students.

Duties and Responsibilities:

Budget Management:

* Responsible for creating, directing, maintaining, and reconciling Theatre budgets (operating and VTD), including ensuring adherence to timelines related to the budget process. Enhance budget analysis capabilities utilizing current financial systems (e.g., Banner, Novasis, Concur and Kronos) to prepare accurate and timely monthly financial analysis, journal entries, account reconciliation and variance/analytical analysis.

Production Budgets:

* Collaborate with show directors to manage each production budget separately, with specific allocations provided to costumes, props, etc. Maintain a separate record of costs that are shared for each show.

* Provide department chair with budget details per show as requested.

Operating Budgets:

* Coordinate with the VTD Chairperson to prepare budgets, forecasts, operating results, and sales data metrics to support the VTD's long-range financial planning model.

* Oversees Capstone and Thesis budget approval and professional development funding for staff, faculty.

Hiring and Accounting:

* Responsible for the creation and submission of contracts into the SIRION system. Responsible for honorariums and supplemental pay, as well as timesheet and work hours accounting/tracking for contractors, overhire, temporary employees, and workstudy. Oversight of VST and VSMT budgets and budgetary processes.

Theatre Department Budget and Financial Communication

* Providing strategic and analytical support to the VTD leadership team. Liaison for all Theatre Staff with budgetary processes, providing primary oversight to invoice, expense, purchase orders, reimbursements or disbursements, and other financial approvals or Concur/Nova Buy issues. Execute administrative tasks related to VTD production and operating budgets and finances. Participate in production meetings for VTD, VST, and VSMT. Communicate with Theatre Endowment/Donors regarding annual disbursement.

External Communication:

* - Obtain, analyze, and utilize information from external sources as needed for the development of the budget. Sources may include…