Disbursements Specialist

Posting Details

Posting Number: S
Position Title: Disbursements Specialist
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/12-months
Department: 434-Payroll and Disbursements

Reporting to the Disbursements Manager, the Disbursements Specialist provides a variety of professional accounting services in support of the Accounts Payable (Disbursements) Office. The role includes researching and processing problem invoices, handling monthly payment runs, managing supplier onboarding, and processing Zelle payment files. The Specialist ensures accurate filing, balances ledgers, and follows University policies and procedures.

• Mission-driven organization dedicated to service.
• Recognized nationally among best colleges and universities.
• Holistic benefits package including paid time off, retirement savings plan, flexible work options, wellness programs, professional development, and tuition assistance.

• Research and resolve problem invoices and expense reports that do not feed into Banner from Concur.
• Manually key direct withdrawal invoices not processed in Concur; process monthly invoices for Office Basics, Wright Express, UPS, and Augustinian salary payments.
• Review and approve new suppliers in Payment Works; update ACH vendor records; encourage direct deposit signup.
• Manage Zelle payment process: compile transactions, upload to JPMC, correct errors, and provide weekly status reports.
• Coordinate with Bursar’s Office for daily student refund fees; complete weekly VINI feeds; update 1099K spend information.
• Review daily Positive Pay exceptions in JPMC; research lost checks, voiding, and reissuing as needed.
• Perform additional duties and special projects as assigned.

• High School Graduate; 2 years of business school or college preferred.
• Two to four years of Accounts Payable experience.

• Knowledge of Banner Financial Systems and Concur preferred.
• Experience in a university or service-oriented environment.
• Basic accounting principles and business practices.
• Excel report creation and editing.
• Strong oral, written, and customer service skills.
• Ability to communicate policies and resolve issues.

• Strong interpersonal and communication skills.
• Ability to handle high volume accurately.
• Data entry and multitasking under general supervision.
• Clear presentation of information to suppliers and departments.
• Analytical skills for complex data analysis.

• Proficient in Microsoft Office Suite and automated invoice systems (preferably Concur).
• Standard office equipment usage.

• Two years of business school or college education.
• Experience with Banner Financial Systems and Concur.

This position falls within hourly grade 11 with a range of $26.76-$28.57/hr final salary will consider qualifications, budget availability, market data, and internal equity.

Villanova is an equal opportunity employer and seeks candidates who understand, respect, and contribute to the University’s mission and values.

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