AP Analyst

Location: Malvern

Job Title:

AP Analyst

Job Description

The AP Analyst supports the corporate accounts payable function by managing day-to-day invoice processing, three-way matching, supplier invoice analysis, and exception research and remediation. This role ensures accurate and timely processing of payables, proper accounting treatment of non-purchase order invoices, and efficient coordination of multiple AP processes in a fast-paced, enterprise-level environment.

Responsibilities

+ Process accounts payable invoices within Oracle Cloud or a comparable ERP system in a timely and accurate manner.

+ Perform three-way matching of purchase orders, receipts, and invoices to ensure proper authorization and accuracy.

+ Conduct supplier invoice analysis to identify discrepancies, resolve issues, and ensure compliance with company policies.

+ Research and remediate AP exceptions, including investigating root causes and implementing corrective actions.

+ Determine the appropriate accounting treatment for non-purchase order invoices and ensure correct coding.

+ Initiate supplier payments in accordance with established payment terms and internal controls.

+ Manage multiple AP processes simultaneously, including invoicing, monitoring and responding to the AP inbox, and routing or tracking approvals.

+ Create and maintain pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel to support reporting, analysis, and reconciliation activities.

+ Support purchasing, supplier, and vendor master data activities, including matching tax IDs and handling 1099-related information, as needed.

+ Collaborate with internal stakeholders and suppliers to resolve invoice and payment issues promptly and professionally.

+ Contribute to continuous improvement of AP processes and controls within a large, complex organization.

Essential Skills

+ Associate's degree.

+ Four or more years of experience processing accounts payable invoices within an organization with revenue greater than $300 million.

+ Four or more years of experience performing three-way match within an organization with revenue greater than $300 million.

+ Four or more years of experience managing multiple AP processes, including invoicing, AP inbox management, and approvals.

+ Several years of experience with supplier invoice analysis, AP exception research and remediation, identifying the accounting treatment for non-purchase order invoices, and initiating supplier payments.

+ Four or more years of experience working with an ERP system such as Oracle, SAP, Workday, JD Edwards, Net Suite, People Soft, Great Plains, or a similar platform.

+ Several years of experience creating pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel.

Additional

Skills & Qualifications

+ Hands-on experience with Oracle Cloud for accounts payable processing.

+ Experience in purchasing, supplier and vendor master creation, including matching tax IDs and handling 1099-related information.

+ Strong attention to detail and ability to manage high volumes of transactions in a large corporate environment.

+ Ability to prioritize and manage multiple tasks and deadlines in a fast-paced setting.

+ Strong analytical and problem-solving skills for resolving AP exceptions and invoice discrepancies.

+ Effective communication and collaboration skills when working with internal teams and external suppliers.

Work Environment

The AP Analyst works within a corporate accounts payable team of eight or more professionals under the guidance of an AP Manager. The position follows a hybrid schedule, working onsite on Tuesdays, Wednesdays, and Thursdays, and remotely on Mondays and Fridays. The facility is modern and state-of-the-art, featuring amenities such as an onsite gym and cafeteria. The organization offers a supportive and flexible leadership culture, with potential for contract extension based on performance.

Benefits include holiday pay for six major holidays and accrual of paid time off based on hours worked. The environment emphasizes professional growth, exposure to enterprise-level financial systems, and the opportunity to build a strong resume in a dynamic, high-performing finance function.

Job Type & Location

This is a…