Grants Management and Compliance Officer: Philadelphia

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact – The work you do here matters to millions.
• Growth – Philadelphia is growing, why not grow with it?
• Diversity & Inclusion – Find a career in a place where everyone belongs.
• Benefits – We care about your well-being.

The Department of Planning and Development (DPD) coordinates Philadelphia’s planning, zoning, preservation, and housing functions to promote the economic health of all neighborhoods and the City. DPD includes the Divisions of Executive Administration, Housing and Community Development (DHCD);
Planning and Zoning (DPZ); and Development Services (DS). DPD also contracts with the Philadelphia Housing Development Corporation PHDC, Philadelphia Land Bank and Philadelphia Redevelopment Authority as well as departments within the city that perform community development block grant program activities. This position reports to the Chief Financial Officer of Planning and Development.

The Grants Management & Compliance Officer serves as the Department of Planning & Development’s lead authority on fiscal grants compliance. The position oversees adherence to financial regulations, internal controls, and reporting requirements across all federal, state, and philanthropic funding sources, with particular emphasis on HUD programs, including CDBG, HOME, HOPWA, ESG, and special allocations. The role ensures accurate interpretation of financial regulations, strong internal controls, timely reporting, and consistent documentation practices across the department.

The Grants Management & Compliance Officer develops and maintains the department’s fiscal grants compliance framework, including policies, procedures, controls, and training. The position designs and delivers training on fiscal allowability, eligibility, source documentation, and cost principles to support accurate accounting, audit readiness, and consistent financial practices. The role works closely with Accounting, Budget, Contract Management, the Monitoring and Compliance Unit, and program divisions to assess fiscal risks, support reporting, review financial components of compliance findings, and implement process improvements.

This role may also supervise subordinate staff.

This role also serves as the primary fiscal point of contact supporting the Compliance and Monitoring Unit in their interactions with HUD. The position provides financial documentation, reconciliations, and regulatory interpretation to ensure grant‑funded fiscal activities meet federal requirements. The Grants Management & Compliance Officer elevates and helps resolve HUD‑related financial issues in coordination with the Monitoring Unit, while maintaining strong fiscal control systems and improving procedures, reports, and trainings that reinforce compliant, accurate grant accounting practices.

Essential Functions

Grant Compliance & Regulatory Oversight

• Oversee fiscal compliance for all grant‑funded activities, ensuring adherence to 2 CFR 200, HUD regulations, and internal policies.
• Serve as the internal expert on fiscal operations and post‑award grant compliance best practices.
• Interpret regulatory requirements and provide guidance to staff and program divisions.

Internal Controls, SOPs, Process Improvement

• Develop and maintain SOPs, checklists, templates, and documentation standards for grants management.
• Identify and implement process improvements to…