Project Accountant​/Contract Specialist

Location: Morton

The job of Project Accountant/Contract Specialist was established for the purpose/s of providing fiscal management and support to department activities with specific responsibility for budget development, 1306 contract billing management and ensuring that overall fiscal policies, practices and/or regulations meet compliance requirements; maintaining accurate account balances; evaluating feasibility of services within budget parameters; ensuring efficient use of financial resources; and providing financial information, guidance and recommendations to the department administration, Superintendent, Board, and/or regulatory agencies.

ESSENTIAL FUNCTIONS

* Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying

and/or gathering information required to perform job functions.

* Reconciles fiscal information and account balances for the purpose of verifying accuracy of

information, maintaining accurate balances and complying with accounting practices.

* Trains department staff regarding proper accounting practices for the purpose of ensuring

compliance with the fund account and generally accepted accounting principles.

* Analyze resolve and reconcile financial information and reports for the purpose of identifying

potential budget variances, compiling statistical information, developing procedures, and

conforming to established financial practices and regulatory requirements.

* Assists auditors for the purpose of providing requested supporting documentation, information

on internal processes, and/or coordinating activities in support of the audit process.

* Collaborate with other administrative personnel and departments (e.g. financial reporting,

budgeting, budget management including salary & benefit determination; development of

multiple budget planning scenarios) for the purpose of maintaining updated revenue and

expenditures data relating to services and/or programs in accordance with established financial

policies, practices, laws and/or regulatory guidelines.

* Compiles statistical and financial data (e.g. special projects, salary and benefit calculations and

scenarios, estimates of budget revenue/discrepancies with board-approved positions, ) for the

purpose of providing third-party reporting; developing budget recommendations; providing

financial summaries to other personnel, reconciling fiscal information and/or ensuring

compliance with established guidelines.

* Develop maintenance, monitoring and reporting (e.g. multiple budgets, reporting processes,

procedures and internal controls, fixed assets policies, state regulations and requirements) for

the purpose of maintaining the efficient flow of financial processes and an overall knowledge of

all business office functions and district staff as necessary.

* Generate a wide variety of billing and disbursement reports (e.g. district billings and

reconciliations; expenditure reports; monthly cash distribution; institution balances) for the

purpose of ensuring expenditure/revenue/financial obligations and reporting according to Board

policy.

* Implements accounting procedures for the purpose of providing internal financial controls

throughout the organization and ensuring compliance with established accounting practices and

all applicable regulatory requirements.

* Monitor expenditures against budget and/or a wide variety of account information (e.g. Fair

Share; assessments done by IU evaluation team) for the purpose of ensuring the accuracy of

reported information, availability of funds, and compliance with established financial guidelines

and program policies, practices and regulatory requirements.

* Oversee budgets (e.g. Federal & Special Projects;
Technical Schools budget development

process; IU compliance for contractual obligations; consolidated budget book; host district and

tuition based contracts; DCIU office trust account; fixed assets) for the purpose of ensuring

expenditure/revenue accountability and contractual obligations for district billings and

reimbursement processing.

* Prepare a wide variety of finance-related documents (e.g. final expenditure reports for Perkins,

IDEA and Section 619 budgets) for the purpose of managing of budget revision per Board

policy, documenting activities, providing written reference, and/or conveying information.

* Provides technical expertise and direction to staff and administration regarding accounting

issues and related financial activities for the purpose of conveying pertinent information

regarding the organizations financial operations, to achieve major functions and ensure

compliance with established policies, practices and regulatory requirements.

* Researches a wide variety of financial and administrative topics for the purpose of providing

information and/or recommendations that impact the organization's operations.

* Performs other related duties as assigned by the Business Manager for the purpose of ensuring

the efficient and effective functioning of the work unit.

* Responds to inquiries from a wide variety of…