Project Accountant​/Contract Specialist

Project Accountant/Contract Specialist

The job of Project Accountant/Contract Specialist was established for the purpose of providing fiscal management and support to department activities with specific responsibility for budget development, 1306 contract billing management and ensuring that overall fiscal policies, practices and/or regulations meet compliance requirements; maintaining accurate account balances; evaluating feasibility of services within budget parameters; ensuring efficient use of financial resources; and providing financial information, guidance and recommendations to the department administration, Superintendent, Board, and/or regulatory agencies.

• Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.

• Reconciles fiscal information and account balances for the purpose of verifying accuracy of information, maintaining accurate balances and complying with accounting practices.

• Trains department staff regarding proper accounting practices for the purpose of ensuring compliance with the fund account and generally accepted accounting principles.

• Analyze resolve and reconcile financial information and reports for the purpose of identifying potential budget variances, compiling statistical information, developing procedures, and conforming to established financial practices and regulatory requirements.

• Assists auditors for the purpose of providing requested supporting documentation, information on internal processes, and/or coordinating activities in support of the audit process.

• Collaborate with other administrative personnel and departments (e.g. financial reporting, budgeting, budget management including salary & benefit determination; development of multiple budget planning scenarios) for the purpose of maintaining updated revenue and expenditures data relating to services and/or programs in accordance with established financial policies, practices, laws and/or regulatory guidelines.

• Compiles statistical and financial data (e.g. special projects, salary and benefit calculations and scenarios, estimates of budget revenue/discrepancies with board-approved positions) for the purpose of providing third-party reporting; developing budget recommendations; providing financial summaries to other personnel, reconciling fiscal information and/or ensuring compliance with established guidelines.

• Develop maintenance, monitoring and reporting (e.g. multiple budgets, reporting processes, procedures and internal controls, fixed assets policies, state regulations and requirements) for the purpose of maintaining the efficient flow of financial processes and an overall knowledge of all business office functions and district staff as necessary.

• Generate a wide variety of billing and disbursement reports (e.g. district billings and reconciliations; expenditure reports; monthly cash distribution; institution balances) for the purpose of ensuring expenditure/revenue/financial obligations and reporting according to Board policy.

• Implements accounting procedures for the purpose of providing internal financial controls throughout the organization and ensuring compliance with established accounting practices and all applicable regulatory requirements.

• Monitor expenditures against budget and/or a wide variety of account information (e.g. Fair Share; assessments done by IU evaluation team) for the purpose of ensuring the accuracy of reported information, availability of funds, and compliance with established financial guidelines and program policies, practices and regulatory requirements.

• Oversee budgets (e.g. Federal & Special Projects;
Technical Schools budget development process; IU compliance for contractual obligations; consolidated budget book; host district and tuition based contracts; DCIU office trust account; fixed assets) for the purpose of ensuring expenditure/revenue accountability and contractual obligations for district billings and reimbursement processing.

• Prepare a wide variety of finance-related documents (e.g. final expenditure reports for Perkins,…