Medical Records Assistant - SCI Camp Hill

As a Medical Records Assistant with the Department of Corrections (DOC), you help manage vital inmate health records and ensure they are accurate, complete, and protected in a secure correctional setting. This position lets you work in a fast-paced environment where strong organization and attention to detail make a real impact. You support important health care processes, keep records moving efficiently, and help maintain smooth office operations at the State Correctional Institution (SCI) at Camp Hill.

This role is ideal for someone who is energized by detailed work, motivated by teamwork, and committed to maintaining records that staff can trust.

This position prepares, organizes, and maintains medical records for the State Correctional Institution at Camp Hill. The work supports accurate documentation, timely record handling, and proper storage of health information. As a Medical Records Assistant, you will perform the following duties:

• Record Maintenance: Prepare and maintain electronic, paper, and film medical records while reviewing entries for completeness and accuracy
• Documentation Processing: Upload, merge, extract, and update information in the Electronic Health Record system
• Record Handling: File, withdraw, issue, deliver, and retrieve records in accordance with confidentiality rules and legal requirements
• Transfer Coordination: Prepare records for inmate transfers or parole and notify health care staff about inmate discharge status
• Archiving Duties: Archive hardcopy and electronic files, ensure timely submission of paper files to the State Records Center, and file inactive records appropriately
• Reporting Tasks: Update tracking logs, prepare statistical reports, verify coding, and support management reviews

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday.
• Telework:You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding;
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program;
• An equivalent combination of experience and training.

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.