Senior Associate - s & Conference Programs

Overview

The Senior Associate, Recruiting Events + Conference Programs will help Marketing support the firm's talent attraction efforts by coordinating recruiting-related conferences, events, networking programs, and other talent-facing activations. This person will work closely with the Talent Brand + Recruitment Marketing, AMER Lead to support the planning and execution of priority recruiting events and conferences. The role will manage the details that make these programs run well, including event logistics, onsite coordination, hotel and travel support, schedules, expenses, vendor coordination, materials, timelines, and post-event follow-up.

The goal is to ensure recruiting events and conferences are well organized, on brand, operationally strong, and connected to broader employer brand and recruitment marketing priorities. This role will also partner with Recruiting and the Recruitment Strategy teams where event support overlaps with campus programs, intern events, office visits, or other candidate-facing experiences.

This role will begin as a one-year fixed-term agreement. At the end of the term, both the employer and employee will have the opportunity to evaluate the engagement, including business need, performance, and the longer-term structure of the Talent Brand + Recruitment Marketing function.

• Support the planning and execution of recruiting-related conferences, networking events, receptions, dinners, sponsorship activations, candidate meetups, and other talent-facing events.
• Partner with the Talent Brand + Recruitment Marketing, AMER Lead to understand event goals, target audiences, timelines, budgets, and required support.
• Coordinate event needs across Marketing, Recruiting, business stakeholders, vendors, venues, hotels, agencies, speakers, and internal attendees.
• Support events connected to major conferences, sponsor ships, recruiting campaigns, and priority talent audiences.
• Partner with the Campus Strats team where recruiting events intersect with campus programs, intern events, office visits, or other candidate-facing experiences.
• Help translate recruiting and employer brand priorities into well-run events that reflect Susquehanna's culture and candidate value proposition.

• Manage core event logistics, including venue research, hotel blocks, rooming lists, catering, AV, transportation, staffing plans, signage, materials, registration, shipping, swag, and onsite needs.
• Create and manage event timelines, planning documents, run-of-show materials, checklists, budgets, schedule trackers, staffing schedules, and post-event recaps.
• Support onsite execution at conferences and events, including setup, vendor coordination, materials, registration, attendee flow, speaker or recruiter schedules, troubleshooting, and day-of coordination.
• Coordinate schedules for recruiters, speakers, business representatives, candidates, and internal attendees, including meeting blocks, conference agendas, side events, dinners, travel windows, and onsite responsibilities.
• Help ensure all employee attendees participants have the information they need before arriving onsite, including schedules, locations, contacts, materials, talking points, and logistical details.
• Support post-event follow-up by helping gather attendance, feedback, learnings, next steps, and recommendations for future conferences, sponsor ships, and events.

• Coordinate hotel bookings and room blocks for candidates, employees, speakers, recruiters, or event attendees as needed.
• Manage rooming lists, arrival and departure details, hotel deadlines, attendee changes, special requests, and coordination with hotels or travel partners.
• Track event-related expenses, invoices, vendor payments, reimbursements, and budget updates in partnership with Marketing, Recruiting, Finance, Procurement, Travel or other internal teams as needed.
• Maintain clear documentation for budgets, expenses, approvals, contracts, purchase orders, and post-event reconciliation.
• Flag budget risks, late expenses, vendor issues, scheduling conflicts, or…