Payroll Expenses Coordinator

Why Join Us?

We’re on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions, we empower our customers to express themselves, connect with the world, and live richer lives. At Tobii Dynavox, you can grow your career within a dynamic, global company that has a clear, impactful purpose - with the flexibility to also do what truly matters to you outside of work.

What’s more, you’ll be part of a work culture where collaboration is the norm and individuality is welcomed. As a member of our team, you’ll have the power to grow ideas in an unconventional environment. At the same time, you’ll work in a culture of ongoing learning and development, allowing you to constantly expand your area of expertise.

Remote – Pittsburgh, PA:
Candidates must be locally based in the Pittsburgh area. Schedule will support U.S. Payroll and Benefits, with an 8:00 AM ET start time.

The Payroll, Benefits & Expenses Coordinator will play a crucial role in our Global Compensation & Benefit Team, being the combination of our C&B and payroll to support the global C&B agenda. We are making investments to assemble a global team with the right skills and who wants to join our journey. In this role you will be a part of our work to drive and ensure Tobii Dynavox’s comprehensive compensation offer with the aim of attracting, motivating, and retaining talent.

As a Payroll, Benefits & Expenses Coordinator, you will be working closely with the Payroll & Benefits Manager and C&B Team to maintain the accuracy of our C&B data. You will also be a key player in the employee life cycle, ensuring data is entered swiftly and accurately, payroll data is routinely audited, and benefit enrollments and terminations are managed promptly.

Your proactive communication within the C&B team will keep everyone aligned, and your interactions with employees and managers will reflect our commitment to excellence and support.

As an Payroll, Benefits & Expenses Coordinator, you will be responsible for:

• Enroll new employees in benefit programs to provide a smooth and welcoming onboarding experience.
• Manage the termination of employee benefits across various platforms, including all plans and COBRA processing.
• Prepare and reconcile manual entries for leaves of absence with state benefit sites.
• Ensure benefit elections, such as HSA and FSA contributions, are submitted accurately with each payroll cycle.
• Submit benefit-related expenses to Accounts Payable (A/P) for approval.
• Provide data and documentation to support audits, ensuring compliance and transparency.
• Conduct audits of payroll records during processing and as requested to ensure accuracy and compliance.
• Reconcile payroll data with quarterly tax filings to maintain financial integrity.
• Update tax codes in the payroll system and configure new state and local tax authorities as required.
• Validate and maintain accurate, reliable data across systems.
• Actively participate in Compensation and Benefit Team projects, driving innovation and improvements.
• Perform various other tasks as assigned, demonstrating flexibility and commitment.

• Bachelor's degree or 1-2 years equivalent work experience in payroll, benefits & expenses or a related field
• Experience with US-based pension and benefits programs strongly preferred
• Knowledge of compliance and regulatory requirements related to compensation and benefits preferred
• Knowledge of industry best practices and trends
• Hands on experience processing payroll or benefits with Workday or ADP Workforce Now and other related HR information systems
• Efficiently handle multiple tasks and meet time sensitive deadlines
• Communication and interpersonal skills,…