Purchasing Agent

The Commercial Purchasing Agent is responsible for the purchasing and delivery of Deck, Engine, Steward Department stores; spare and repair parts; reviewing requisitions and ensuring their approval; assisting with the preparation of annual budgets. The agent shall support the Accounts Payable, Operations and Engineering Departments in managing the commercial company fleet(s).

• Purchase and deliver Deck, Engine, Steward Department stores and spare/repair parts.
• Review requisitions, ensure approval, and solicit requests for quotations when required.
• Place orders from approved requisitions and ensure purchase orders are issued to approved vendors.
• Maintain critical parts inventory.
• Maintain vessel records and documentation for purchasing transactions related to vessels.
• Receive and process invoices, ensuring timely approval and payment.
• Verify receipt of materials and completion of services.
• Identify complex problems, review related information, and develop, evaluate, and implement solutions.
• Assist with creating and implementing vessel budgets for operational and capital expenditures.
• Expedite requests for quotations, open purchase orders, and backorders.
• Issue shipping/delivery instructions to vendors. Coordinate with freight forwarders or nominated shipping companies to ensure proper paperwork, including customs filings, is completed for industrial shipments.
• Review vendor insurance certificates prior to issuing a service purchase order.
• Coordinate storage plans with vessels and agents as necessary.
• Investigate non‑conforming orders or invoices and arrange for return of incorrect or damaged material to vendors for repair, credit, or exchange.
• Communicate effectively verbally and in writing.
• Establish and maintain effective working relationships, both internal and external.
• Demonstrate customer service skills and negotiate pricing with vendors.

• High School diploma or equivalent.
• Five years’ experience in purchasing, accounting, or logistics field.
• Maritime related experience preferred.
• Excellent communication and people skills.
• Working knowledge of Microsoft Office; ability to learn a purchasing/invoicing system.
• Experience with NSE purchasing module preferred.
• Attention to detail, ability to work under extreme time constraints, and sense of urgency.
• Ability to work after hours and on weekends, as necessary.

• Excellent communication and people skills.
• Working knowledge of Microsoft Office; ability to learn a purchasing/invoicing system.
• Attention to detail, ability to work under extreme time constraints, and sense of urgency.

• Maritime related experience.
• Experience with NSE purchasing module.