Dir, Practice Admin - Hospital - Family Practice

Position Summary:

Director ‐ Practice Administration is a key leadership position responsible for the overall Direction and coordination of assigned offices within the hospital and the Guthrie Medical Group, P.C. The Director works closely with hospital and practice administration, section leads, clinic personnel and physicians to ensure effective and efficient operations. The Director has a primary responsibility for ensuring the achievement of financial, quality and operational benchmarks as determined by senior leadership within the hospital and Guthrie Medical Group P.C. Responsible for management of assigned sections within the hospital and Guthrie Medical Group, to ensure effective and efficient operations of all areas.
Education, License & Cert:
Bachelors or Masters preferred. A minimum of 5 to 7 year’s comparable related experience, of which at least 5 years has been at the supervisory level, will be considered in lieu of the educational preference.

Experience:

One ‐ three years administrative/ supervisory experience required; health related field preferred.

Essential Functions:

1. Supervises and collaborates with Section Leads to manage daily operational activities, including clinic wide staffing needs to ensure efficient staffing space and productivity.
2. Works with hospital and Guthrie Medical Group administration to establish Section goals and ensures that goals and objectives are achieved. Conducts annual performance appraisals in collaboration with Section Leads.
3. Ensures that there is a comprehensive department specific procedure manual for each section.
4. Communicates regularly and initiates meetings with physicians, support staff, and administration to address business needs of sections. This includes participation in meetings and compliance initiatives required by hospital management.
5. Participates in recruiting, interviewing, and hiring of new employees, both internally and externally. Assures continuity in employee orientation program among Sections. Participates in the development of annual budgets and monitors financial performance of expenditures, revenues, and encounters of Sections on a monthly basis.
6. Prepares Sections for arrival of new physicians by identifying staffing, scheduling, and other provider‐ specific requirements and coordinates regionalization of clinic providers as needed.
7. Assists in the development of ongoing departmental specific growth plans. In conjunction with administrative partner, will develop business plans for areas of assigned responsibilities.
8. Establishes Section goals and oversees progress related to collection management (quoting balances, co‐ pay collection, etc.).
9. Participates in Clinic and hospital committees and project teams as appropriate. Carries out other responsibilities as deemed necessary. May be asked to take on special assignments reflecting the advanced nature of practice management.
10. In collaboration with Administrative Director, develops a yearly plan of personal growth and development.
11. Ensures compliance with operational and regulatory requirements set forth by hospital.
12. Attends mandatory in-services and department meetings, including those required by hospital management.
13. Participates in management meetings and in-services and represents the clinic at other appropriate meetings, ensuring alignment with hospital oversight.
Other Duties:
1. Other duties as assigned.