Junior Marketing Operations and PM Coordinator

This role is contract-to-hire, expected to be 25-35 hours / week with a 5-6 month evaluation period. Upon a successful evaluation period, the candidate has the ability to turn into a permanent full-time position. We expect to hire for the position as soon as we identify the right candidate.

We are seeking a highly technical, highly organized, and detail-oriented Marketing Operations & PM Coordinator to support two distinct functions  first is internal: coordinating Trellist's own marketing efforts as they relate to sales, and maintaining the tools, reporting, and processes that keep our internal business development engine running. The second is client-facing: providing project management support on a technically complex, detail-intensive client account, helping run the day-to-day operational backbone of that account's projects.

The ideal candidate is someone who thrives on structure and precision: comfortable maintaining Trellist's internal BD tools and reporting one moment and tracking a client project's budgets, timelines, and stakeholder communications the next. They move easily between internal marketing/BD coordination and client-facing project governance, and they take ownership of the details that keep both running smoothly.

Qualified candidates should be highly technical and systems-fluent, comfortable working within established governance frameworks and templates, and confident communicating with internal Trellist teams as well as external client stakeholders. This is a role for someone who is energized by process, allergic to dropped details, and able to translate ambiguity into clear next steps.

Future potential:
Strong performance in this role opens a path to a permanent Trellist position with growing scope across internal marketing operations, business development support, and client project/account management — including the potential to take on additional client accounts over time.

Supports Trellist's own marketing and business development function — not a client account.

• Content & Campaign Coordination:
  Coordinate execution of marketing campaigns and content across email, social, and web channels, and maintain sales enablement materials such as case studies, one-pagers, and decks.
• Marketing Platform & Systems Upkeep:
  Maintain and update marketing platforms and systems (e.g., Hub Spot, website, CRM) with current content, campaign assets, and account information.
• Event & Trade Show Coordination:
  Coordinate planning and logistics for marketing events, webinars, and trade shows tied to business development efforts.
  
  BD Tools & Reporting:
  Contribute to the creation and maintenance of marketing BD tools, processes, and systems, including distribution and reporting on all accounts.
• BD Orchestra Coordination:
  Coordinate information gathering, presentation and documentation support, and communications activities to support the BD Orchestra.
• Guideline & Template Compliance:
  Ensure appropriate marketing BD guidelines and templates are followed by applicable staff.
• Sales Ops Reporting:
  Demonstrate and report on execution of sales ops and sales leader strategies to obtain new business via various channels.
• Opportunity & Market Research:
  Identify potential business opportunities by researching industry trends, competitor activity, and market needs, while building a network of contacts and leveraging various channels to generate leads.

Supports the day-to-day coordination and delivery of work for a specific, highly technical client account.

• Internal Project Coordination:
  Coordinate day-to-day project activities across internal teams, ensuring assignments, priorities, deadlines, and expectations are clearly communicated and understood.
• Task Assignment & Follow-Through:
  Translate project plans and direction from the client-facing Project Manager into actionable internal assignments. Track progress, follow up with team members, and proactively flag potential delays or blockers.
• Quality Assurance:
  Conduct thorough QA reviews of deliverables before they move to the client-facing Project Manager, checking for accuracy, completeness, consistency, and alignment with provided direction and requirements.
• Project Status Management:
  Maintain project status documents, trackers, timelines, and other working materials so they consistently reflect the most current information, next steps, owners, and…