Executive Assistant; –Accounting Focus

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Be part of a fast-growing, high-quality construction team where craftsmanship, culture, and career growth are built to last.

This Jobot Job is hosted by:
Caitlin Pohl

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Salary: $60,000 - $90,000 per year

We’re partnering with a dynamic organization seeking a highly organized, proactive Executive Assistant to support senior leadership in a true hybrid role. This is not a traditional EA position — approximately 50–60% of the role is hands‑on accounting and financial operations.

This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys balancing executive support with financial ownership.

• Stellar reputation
• Fast growing organization!

• Manage complex executive calendars, scheduling, and travel coordination
• Oversee email correspondence and draft communications on behalf of leadership
• Prepare meeting materials, presentations, and board documentation; capture and distribute meeting notes
• Coordinate board meetings, events, off‑sites, and executive retreats
• Handle confidential information with discretion and professionalism

• Manage full‑cycle Accounts Payable and Accounts Receivable
• Process invoices, payments (ACH, wires, checks), and track collections
• Perform monthly bank and credit card reconciliations
• Maintain general ledger entries and assist with month‑end/year‑end close
• Process expense reports and support payroll coordination
• Assist with budgeting, variance reporting, and financial analysis
• Prepare financial reports and dashboards using Quick Books, Excel, or similar systems
• Support vendor management and audit preparation

• 5+ years of Executive Assistant experience supporting senior or C‑level leadership, with strong accounting/bookkeeping exposure
• Hands‑on experience with AP/AR, reconciliations, expense reporting, and budgeting support
• Proficiency in Quick Books (or similar accounting systems) and advanced Excel skills
• Strong understanding of basic accounting principles (GAAP knowledge a plus)
• Exceptional organizational, communication, and multitasking abilities
• High level of integrity and discretion
• Experience in small to mid‑sized businesses, startups, nonprofits, or family offices highly preferred
• Bachelor’s degree in Business, Accounting, Finance, or related field preferred

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

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