Accounting Manager

Full-time
· Monday–Friday, 40 hours/week
· Reports to Ownership

The Accounting Manager owns the integrity of the company's financial records and leads the day-to-day accounting function across all five branches. This is a hands-on management role accountable for three things: accurate, on-time financial reporting; complete tax and audit compliance; and reliable payroll, benefits, and HR administration. It includes supervising a two-person accounting team and serving as the accounting resource for every branch.

The books are accurate, reconciled, GAAP-compliant, and closed on time — giving ownership a dependable picture of the company's financial position.

• Financial statements, schedules, and reports are complete, balanced, and GAAP-compliant every period
• The general ledger, chart of accounts, and journal entries reflect the company's true financial position
• All bank accounts are reconciled and cash balances monitored; transfers, wires, and deposits are handled accurately and on time
• Payables stay current and paid on schedule, with a clean aged-payables position
• Receivables are reviewed regularly, bad debt is identified and reported, and vendor/customer records stay accurate
• Required statistical reporting (US Census Bureau and other quarterly, annual, and 5-year surveys) is filed accurately and on time
• The two-person accounting team is supervised, developed, and backstopped when coverage is needed, and all five branches receive dependable accounting support

Every filing, payment, and audit obligation is met on time, and the company passes audits cleanly — no penalties, no unmanaged exposure.

• Sales tax is filed and paid accurately across all monthly, quarterly, and annual cycles, with schedules kept current
• Estimated tax payments are made accurately and on time to the appropriate agencies
• All audits — annual CPA audit, sales tax, workers' comp, IRS, and retirement — are managed to clean, timely completion
• The company stays compliant with Department of Labor and other applicable regulations
• General insurance policies are reviewed, kept current, and paid so coverage never lapses

Employees are paid accurately and on time, and benefits and HR records stay correct, compliant, and clearly communicated.

• Payroll is prepared and submitted to ADP accurately and on schedule, and employee information is distributed correctly
• Employee records — new hires, changes, and separations — are entered and maintained accurately
• Health, flexible spending, life, disability, and other benefits are administered so employees have accurate coverage and clear information
• 401(k) and profit share plans are administered with accurate, timely reporting, with this role serving as the plan point of contact
• Plus special projects and administrative duties as assigned.

• Familiarity with full-cycle accounting and financial operations
• Supervisory experience a plus
• Proficiency with accounting software and Excel; ADP/payroll experience a plus
• Strong attention to detail, organization, and the ability to manage multiple deadlines independently
• Notary, or willingness to become one, a plus
• Health insurance: single coverage, 100% paid, plus a flex card (currently $1,250 single coverage) for copays, medical bills, and prescriptions
• 401(k): eligible after one year — dollar-for-dollar match up to 6%
• Profit share: after one year (varies with annual profit, 100% paid)
• Life & disability (Guardian): coverage varies by position, 100% paid
• Vacation & sick leave: 5 days vacation / 5 days sick the first year (prorated from start date); 10 days vacation / 5 days sick after one full year; 15 days vacation after 10 years