Coordinator, Payroll

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The Coordinator, Payroll is a 12-month professional non-exempt position located at Pensacola State College's Pensacola Campus. The Coordinator, Payroll is involved with the college payroll to ensurethe process is accomplished timely and accurately. This position ensures that the labor distribution from the bi-weekly payrollreconciles with the College’s accounting system and implements newand changed position assignments within the personnel and payrolldatabase in the maintenance of records associated with the payroll process.

Reports to the Director, Payroll Services.

• Maintains employee payroll records, including new hires,promotions, transfers, and pay adjustments, to ensure system datais matched with the accounting system.
• Reviews documents and transactions for accuracy and sets upadjunct and faculty overload electronic contracts each term.
• Balances payroll salary encumbrances and liquidations with the college accounting system.
• Prepares payroll budget amendments and journal entries.
• Prepares bi-weekly federal tax deposit and works on the employer’s quarterly federal tax return (Form 941).
• Prepares state quarterly unemployment report (Form UCT-6).
• Processes state monthly retirement reports generated frombi-weekly payroll.
• Assists supervisors and employees who have questions concerningtimekeeping and pay issues.
• Work closely with the Human Resources Department to accomplishdeductions, new hire setup, and changes to employee pay.
• Responsible for knowing and conforming to all safety practices and regulations that apply to this
• specific area and position. Unsafe conditions should bereported to the immediate supervisor and the PSC Police Department/Public Safety
• Performs other duties as assigned.

• Strong mathematical and accounting skills.
• Ability to communicate effectively verbally and inwriting.
• Strong organizational skills with the ability to work in adynamic, fast-paced environment while effectively managing multiple projects, changing priorities, and meeting deadlines.
• Ability to compose and present clearly and effectivelyinformation to individuals and groups verbally and in writing.
• Ability to respond to inquiries from the workforce, and management within the department.
• Demonstrated proficiency in computing skills with Microsoft Office with an emphasis in spreadsheet work in Excel.
• In-district and possible overnight travel.

Graduation from with a bachelor’sdegree in accounting or other related business field from aninstitution that holds accreditation recognized by the U.S.Department of Education and approved by the College, two yearsfull-time accounting or payroll experience required. Two years of experience can substitute for one year of education. Knowledgeable in database software, payroll systems, spreadsheet programs, andword processing. Certified Payroll Professional certification is preferred. Successful results of a criminal background check are required.

Per F.S. 295.065 – Certain service members and veterans, and thespouses and family members of such service members and veterans,will receive preference and priority, and certain servicemembersmay be eligible to receive waivers for postsecondary educational requirements.

Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of §435.04(2), Florida Statutes, related to background investigations.

Any person failing to meet the requirements of the statute will be deemed…